Human Resources Coordinator

We are looking for a Human Resources Coordinator (1 Year Contract) who is passionate about food and enjoys working in a fast-paced, team environment

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Position: Human Resources Coordinator (1 Year Contract)

Job Overview:
This position is responsible for supporting the Human Resource department projects and initiatives. This role supports both the technical area (HRIS/Compensation and Benefits) and generalist area (Team Member Relations, Policies and Recruitment) with administrative processes and project support.

Accountabilities:
Recruitment Support:
Operations:

- On-going recruitment support and administration includes: website site administration (Jobvite), posting jobs internally and externally, advertising externally, open houses/job fairs, referral programs.

Office/DC:

- Posting positions internally and externally, advertising externally, coordination and scheduling of interviews as directed by the HR Manager and Recruitment Specialist.
- Back up to the HR Business Partner and Recruitment Specialist by conducting first stage interviews and pre-screens for clerical positions as required.
- Performs reference checks and other recruitment administrative support as required.
- Supporting orientations and onboarding.

Team Member Relations Support:

- Answer team members’ enquiries relating to human resource policies and procedures and escalates issues to HR Business Partner (Operations and Office/DC) and HR Manager as needed.
- Provide first level response and guidance to team members and management team in the absence of the HR Business Partner.
- Supports the HR Business Partners in the monitoring of team member absences, letters, and coordinates communication directed by the HR Business Partners (Operations, Office and DC).
- Provides support in drafting letters for absence management and confirmation of employment, and collecting documents for legal requests.
- Provides support in event coordination (e.g. Genuine Merchant Awards, Grocery Heroes Day, New Store Openings, Wellbeing fair, etc.)

HR Department Administration/Communication:

- Monitors and responds to HR Dept inbox requests including: inquiries, letters-confirmation of employment, TM promotions, offers of employment, transfers etc.
- Produce and distribute store badges and discount cards for all new team members including replacement requests
- Coordinates and communicates HR timesheets and HR vacation calendar.
- Coordinates HR invoice tracking and updating.
- Coordinates HR drive information.
- Performs other administrative duties, such as: filing in TM files, copying, booking meeting rooms and training venues.
- Supports HR Director with HR team meetings coordination - agendas, room bookings, communication, food arrangement etc.

Engagement Surveys Administration, Communication and Tracking:

- Assist the HR Manager and HR Business Partners in the implementation of the engagement survey, focus group processes.
- Preparation of report summary information and presentations i.e. binder summaries and communication presentations.

Total Rewards Administration and Event Support:

- Provides back up support for benefits and total rewards administration (enrolments, billing, TM inquiries etc.) to the Total Rewards Specialist.
- Provides event support for total rewards programs as guided by the Total Rewards Specialist including: Coordination of the Canada Saving Bonds Annual Campaign.
- Coordination of the team member information and event support for the Annual Service Award event.
- Participates as a member of the event (social) committee and takes meeting minutes.

HR Policies, On-boarding, and HR Reporting support:

- Updates and issues all HR policies as directed by the HR Manager and HR Business Partners.
- Research legislative changes and HR policy impacts as directed by the HR Managers.
- Coordinates and updates orientation materials as directed by the HR Manager and HR Business Partners.
- Prepares materials to support Office On-boarding process as directed by the HR Manager and Recruitment Specialist.
- Completes and distributes HR reports as directed.

Knowledge, Skills & Competencies:

- Bachelor’s degree/College Education in Human Resources preferred.
- 3-5 years of increasingly administrative experience required, preferably in an HR Department with at least a year of experience in recruitment and employee relations or equivalent combination of education and experience.
- Knowledge of employment laws, employee relations practices and HR disciplines.
- Excellent written and verbal communication skills.
- Proven experience in maintaining high level of confidentiality.
- Strong knowledge of office management principles and procedures.
- Excellent computer software and database system skills including Word, Power Point, Excel, Visio and is able to retrieve information from the Internet and navigate HRIS systems.

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