Project Administrator

4 days ago

Sherwood Park, Canada Vertex Resource Group Full time

VERSATILITY. EXPERTISE.

With these two words, Vertex makes the promise that we will always be versatile in developing solutions to our clients’ unique needs and that we will always demonstrate expertise in our designated fields.

Since 1962, Vertex has been a leading North American provider of environmental services. With over 50 years of expertise, Vertex helps clients achieve their development goals through our versatile suite of services. From the initial site selection, consultation and regulatory approval, through the construction, operation and maintenance phases, to conclusion and environmental cleanup, Vertex offers a diverse range of services throughout the life cycle of our clients’ projects.

OVERVIEW

CANDIDATE QUALIFICATIONS
- Diploma or higher education related to accounting, business or related field
- Good understanding in: Oil & Gas, third party billing and coding, setup and maintenance of client/vendor files
- Intermediate to Advanced Microsoft Office skills are required, ie: e. formulas, pivot tables, charts/graphs
- Must have excellent communication skills working with multiple stakeholders
- Ability to work in a fast-paced environment
- Experience with ADP and Cortex desirable but not necessary
- Proficient at data entry with speed and accuracy.
- Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines
- Strong team building and relationship skills, ability to work in a team environment and independently
- Ability to work independently, focus oriented and self-motivated.
- Working knowledge of Deltek Vision software is a definite asset

RESPONSIBILITIES
- Processing of full cycle accounts receivable/accounts payable
- Independent reparation of draft invoices for approval and sign off
- Communication with project managers
- Communicating with clients to ensure outstanding balances are acknowledged
- Management and resolution of delinquent accounts receivable
- Ensuring data is available and appropriately maintained
- Preparing project focused reports as requested
- Maintains and monitors project budgets, and expenditures
- Shares relevant documentation and reports with project managers
- Provides administrative support as needed
- Respond and provide support to various requests and inquiries from internal team members and clients
- Communicate any discrepancies to internal and external customers
- Perform various data entry and administrative duties when required

LOCATION
- This position will be based out of our Sherwood Park or Calgary office.

ADDITIONAL INFORMATION
- Compensation is commensurate with education and experience
- A comprehensive benefit package is provided
- Potential for Employee RRSP Profit Sharing
- Learning and development opportunities
- A culture of performance and accountability
- A supportive and positive team environment

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