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Venue and Facilities Coordinator

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 61895
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: September 5, 2024
Classification: Administration 1

**Salary**: $2,119.66 to $2,757.39 bi-weekly ($55,323 - $71,967/year)

Alberta Infrastructure designs, builds, manages and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

**Role Responsibilities**:
Reporting to the Facilities Manager (Manager), the Venue & Facilities Coordinator (Coordinator) oversees bookings in Infrastructure-run rooms on the 10th, 11th, and basement floors of the Queen Elizabeth II Building (QEIIB). The Coordinator is the primary contact for these bookable spaces, as well as support for events held on the Legislature Grounds and in McDougall Centre, Calgary (McDougall).

The Coordinator is the direct supervisor of the Facility and Client Support positions (3-4 positions) and will be required on-site to provide cover-off for them or for VIP events, sometimes on little or no notice. The Coordinator is also the back-up to the Events Coordinator for the Legislature Grounds and helps to provide coverage for the Venue and Meeting Coordinator at McDougall. Because of this, work hours may vary and evening/weekend work may be required with the approval of the Manager. The demands of the Coordinator require that the incumbent is capable of lifting up to 15 lbs at a time, carrying up to 10 lbs, and must be able to push and pull catering carts. Lifting of chairs and tables is also frequently part of large event setup and tear down, as is being on your feet for extended periods of time.

Responsibilities include providing exceptional guest service, management of all bookings from initial inquiry to final billing, general office administrative support, and website administration. This position must demonstrate the highest level of discretion. The clientele include the government of the day and it is imperative that the individual in this position respect the confidentiality of the position.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
Note: Agility, Creative Problem Solving, Drive for Results

**Qualifications**:
**Required**:

- One-year certificate in a relevant field, plus a minimum of 2 years of experience working in a related field is required.
- Related work experience includes managing bookings/calendars, shared mailboxes, and coordinating the provision of services in a fast paced environment; ordering of goods and services; processing of invoices; event management; working knowledge of Microsoft Office, in particular Microsoft Word and Excel.
- Valid class 5 drivers license

**Equivalency**:

- One year of education for one year of experience or one year of experience for one year of education

**Assets**:

- Demonstrated leadership or supervisory skills.
- Demonstrated ability to self-start and work unsupervised as required.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

**Notes**:
**Hours of work**: 36.25 hours per week
**Term of Employment**: Full time, Permanent
**Location**:Edmonton, Alberta

Links and information on what the GoA has to offer to prospective employees.
- Working for the Alberta Public Service - About the Alberta Public Service | Alberta.ca
- Public Service Pension Plan (PSPP)
- Management Employees Pension Plan (MEPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance
- Leadership and mentorship programs

**How To Apply**
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

**Closing Statement**
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.