Document Control Lead

Overview:
Are you a detail-oriented individual with exceptional organizational skills? As a Document Control Lead, you will oversee the processing and reproduction of construction documents, ensuring accuracy and timely release.

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What you will be doing:

- Support the development and implementation of work processes and procedures such as engineering document control, transmittals/submittals, correspondence control, contract or vendor data management, standards management, project standards, and document numbering
- Set up and manage document control workflows and approval cycles to ensure proper document routing, tracking, and review in accordance with project standards
- Ensure the organized classification and document naming structure is followed to efficiently manage, locate, and store documents within the designated document repository, ensuring both accessibility and security
- Maintain the document management system and ensure it aligns with the evolving needs of the project throughout its lifecycle
- Oversee the intake, filing, revision control, retention, and distribution of project documentation including technical drawings, reports, and AutoCAD files
- Provide guidance and day-to-day support to the document control team to ensure consistency and quality of document control practices
- Support the Project Management Information Systems Manager in maintaining departmental procedures and implementing improvements when needed
- Coordinate with internal teams and contractors to ensure timely and accurate document submissions
- Ensure document control tools and equipment are operational and available to support team performance
- Support the preparation and maintenance of vendor, construction, and engineering turnover documentation packages
- Conduct regular audits to maintain consistency and accuracy in project records and ensure compliance with project documentation standards
- Interface with engineering, procurement, construction, and quality teams to ensure document control processes are fully integrated
- Ensure project stakeholders are properly trained on document control procedures and system usage
- Leverage Power BI to develop dashboards and reports that track document control performance, compliance, and project submission metrics

What we are looking for:

- Bachelor’s degree in Engineering, Library and Information Science or other relevant discipline
- Minimum of 3 years of experience in a similar role, preferably on large-scale infrastructure or construction projects
- Demonstrated experience setting up document control workflows, processes, and document numbering systems
- Proficiency in document control principles, practices, and tools (such as Aconex, Asite, or other EDMS platforms)
- Strong understanding in Microsoft Office Suite (Excel, Word, Outlook) and collaboration platforms such as SharePoint, E-Builder and ProjectWise
- Strong written and verbal communication skills and ability to work collaboratively across departments
- Prior experience leading document control on projects delivered for the Ministry of Transportation of Ontario (MTO) is considered a strong asset
- Familiarity with MTO documentation standards, records retention policies, and compliance requirements is an advantage
- Demonstrated ability to lead process adoption and change management efforts across multidisciplinary project teams
- Experience delivering document control training sessions and onboarding team members in the use of EDMS platforms and procedures
- Experience preparing project documentation for audits, turnover packages, and regulatory compliance inspections
- Excellent organizational skills and attention to detail
- Willingness and ability to **work on-site** at our **Markham, Ontario office for 18 months**, followed by a **transfer to the St. Catharines Ontario office**.
- Ability to work independently and manage priorities in a fast-paced environment

Why work for us:
Some of the benefits you may be eligible for as an employee are:

- Comprehensive compensation package and paid time off program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.