Administrative Specialist

5 days ago

Winnipeg, Canada Assembly of Manitoba Chiefs Full time

**Competition # 2025-113**

**Category: Full-Time Permanent**

**Closing: October 18, 2025**

***

Under the direction of the Director of Children and Families, the Administrative Specialist will provide high-level, comprehensive support for a team working with First Nations to enhance the capacity for prevention services and the establishment of offices to support children and families. The Administrative Specialist will have a crucial role in ensuring the smooth operation of administrative functions and supporting the team in their efforts to develop and implement impactful prevention services in First Nations.

**KEY ACTIVITIES**
- Coordinate and manage administrative and clerical tasks to support the team working with First Nations;
- Organize travel and attend meetings in First Nations to ensure a high-level summary of discussion is captured;
- Prepare written reports of all presentations and meetings with First Nations, and assist with arranging any necessary follow-up;
- Ensure that meeting spaces are properly requisitioned ahead of schedule, and manage applicable equipment and supplies;
- Assist with organizing and scheduling meetings, workshops, and events related to prevention services;
- Prepare and distribute materials, reports, and presentations for team members and First Nations;
- Develop a highly organized system to maintain up-to-date records of project activities, meetings, requests, and correspondence to ensure appropriate follow-up and support the project in meeting tight time constraints and deadlines with high-quality work;
- Maintain accurate records and documentation related to prevention programs and initiatives;
- Provide comprehensive support to assist with managing correspondence and follow-up with First Nations; and
- Other duties as assigned.

**QUALIFICATIONS**
- A university degree in a related field of management and administration, office administration, or an equivalent combination of post-secondary education with a minimum of 5 years’ experience in administration with direct provision to children and families is required;
- Knowledge of First Nations culture, history, treaty, and inherent rights;
- Experience working with First Nations and First Nations organizations or entities;
- Proven experience in providing advanced administrative support in a First Nations organization;
- Strong background in administrative support organizational skills and attention to detail;
- Demonstrated team-oriented skills to foster a positive workplace culture;
- Demonstrated ability to establish effective working relationships with colleagues through clear communication and teamwork;
- Experience multi-tasking to meet the needs of complex projects and assignments;
- Demonstrated ability to work in a rapidly evolving environment;
- Demonstrated ability to meet tight time constraints to meet deadlines with high-quality work;
- Excellent verbal, written, interpersonal communication and presentation skills;
- Proficient use of Microsoft Office software, Word, Excel, and Outlook;
- Adherence to office practices, procedures, and confidentiality;
- Provide criminal record and child abuse registry checks;
- Ability to work flexible hours and travel upon request; and
- Possess a valid driver’s license and reliable vehicle.

**Human Resources**

**Assembly of Manitoba Chiefs**

**14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

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