C2425/169 School Secretary
3 days ago
ordinates office calendar for school events, maintains calendar for the Administrator Schedules parent-teacher interviews Dispenses authorized medication and administers emergency first aid to students Coordinates and maintains the yearly school inventory Collaborates and works cooperatively with PAC on matters related to fundraising Generates work orders for maintenance staff Coordinates the use and completion of WSBC and other SD63 OHS related forms for students and staff Ensures vacant positions are temporarily filled as needed Participates as a member of the Critical Incident Response Team Produces and distributes school newsletters Office Operations Accounting Monitors school budget and account information for public and non-public funds Monitors and reconciles MasterCard accounts for the school Prepares and deposits funds, forwards information to the Board Office Coordinates the purchase and maintenance of equipment, software, hardware and supplies Maintains and controls a petty cash fund Office Operations Staff Oversees the school attendance records Reviews staff absence entries for accuracy prior to authorizing at week's end Enters and documents employee changes (absences, new hires, assignment changes) Troubleshoots initial payroll issues/questions for employees at the school Office Operations Technical Maintains and updates student data for Ministry reporting/funding requirements Liaises with District Placement Office regarding student enrolment numbers Coordinates and administers information and statistics on students and programs, compiles and updates students' files, maintains students' tracking information (including international students) Prepares complex documents, reports and confidential correspondence and composes documents as needed Supports and assists staff in the use of office software including word processing, spreadsheet, desktop publishing and school-based student information systems Provides in-service, troubleshoots problems and arranges for repair on office equipment Updates school website and oversees school website, ensuring all information is current and accurate Performs other assigned duties that are within the area of knowledge and skills required by| the job description.
QUALIFICATIONS Grade 12 Certificate in Office Administration Four years' related experience Demonstrated advanced book-keeping knowledge Working knowledge of school-based student information systems Working knowledge of Accounting and Attendance Management systems Demonstrated ability to compose effective business correspondence in an efficient manner Demonstrated ability to multi-task and work in an office environment with regular interruptions and tight time pressures Valid B.C. Class 5 Driver's License Or an equivalent combination of training and experience DESIRABLE SKILLS Knowledge of District policies and procedures Working knowledge of Linux operating systems Working knowledge of open source word processing software (e.g. LibreOffice) DATE February 2014
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