Office Manager/bookkeeper

1 day ago

Cambridge, Canada Maple Site Solutions Inc Full time

**Who We Are**

Maple Site Solutions Inc. is an employee-owned Specialty Foundations contractor building shoring and deep foundations systems for heavy civil, residential and ICI projects, and we're looking to add an **Office Manager/Bookeeper **to our growing team.

We offer exceptional opportunities including career development and training for motivated construction professionals.

We are a proud Equal Opportunity Employer, committed to providing employees work-life balance with a competitive compensation package.

**Key Responsibilities**
- Perform day-to-day administrative tasks and support office operations including all reception and mailroom services, answer and direct incoming calls in a prompt, professional manner
- Filing, printing, scanning, and copying
- **Perform and oversee day-to-day accounting activities including accounts payable (AP), accounts receivable (AR), general ledger, invoicing**:

- **Manage invoicing and deposits, reviewing, coding, and processing payments**:

- Manage and oversee accurate and timely entry of salary timesheets for all site personnel, make corrections and edits to timesheets as necessary
- Processing payroll and payroll-related transactions WSIB, Insurance, etc.
- Review office supplies on hand and order as required
- Prepare and document all outgoing mail, parcels and packages internally and externally and arrange for the pickup and delivery of mail in a timely manner
- Establishes and updates records of correspondence, maintains all documents and records

**Experience**
- **Three + years of previous experience in office administration, preferably working with construction union employees and remittances**:

- Ability to work independently and in a team environment as well as work well under pressure and with tight deadlines.
- Excellent communication skills, verbal and written
- You display a high standard of professionalism and confidentiality

**Skills**:

- Proficiency in Microsoft Office, Quickbooks, knowledge of WSIB
- Understanding and experience with processing payroll, AP, AR
- You have a strong focus on customer service with a pleasant phone manner
- Exceptional organizational skills and strong attention to detail

Other Requirements
- Possess a valid Ontario Driver’s License
- MUST be legally eligible to work full-time in Canada
- Please note our offices are located in Cambridge, Ontario

Salary
- Competitive compensation (will be determined based on experience)

**Job Types**: Full-time, Permanent

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

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