Executive Assistant to The Secretary Treasurer

**CORE FUNCTION**:
The Executive Assistant to the Secretary-Treasurer provides support to the Secretary-Treasurer by efficiently and effectively handling administrative duties and responsibilities of the Office of the Secretary-Treasurer and the Board of Education in all matters pertaining to the Board’s corporate affairs, Board meeting agenda and meeting minutes. The Executive Assistant demonstrates sound judgement and tact in dealing with Trustees, school district staff, education partners and the general public on a variety of matters.

**Key responsibilities include**:

- Provides confidential administrative support to Secretary-Treasurer and the Board of Education.
- Prepares agendas, minutes of Board of Education meetings, initiates follow-up action, analyzes and establishes priorities and timelines, and other related support for the Board of Education.
- Schedules, organizes and coordinates meetings and special events for the Secretary-Treasurer and the Board of Education, and, where required, attends as a resource.
- Initiates action for administrative matters not requiring the Secretary-Treasurer’s attention and refers requests or queries to appropriate staff for action.
- Prepares a wide range of correspondence, reports and presentations or conducts research on a variety of business, policy and legal matters as assigned.
- Maintains comprehensive knowledge of the organization, policies and administrative procedures of the school district and relevant legislation.
- Prepares correspondence and/or coordinates responsive records to time-sensitive requests for information such as requests under the _Freedom of Information and Protection of Privacy Act_ or insurance matters under the School Protection Program.
- Responds to requests for information, complaints and issues from the public, school district community, Trustees and education partners about board agendas, meetings and procedures and policies.
- Administers and initiates projects with mínimal supervision, in conjunction with day-to-day operations for the Secretary-Treasurer.
- Develops, implements and maintains an appropriate filing system for the Board of Education and school district records.
- Processes and codes invoices or expense claims, monitors budget, and receives and/or creates reports on budget status.
- Performs other duties as required by the Secretary-Treasurer.

**Training and Experience Requirements**:

- Two years of post-secondary education and a minimum of 5 years of relevant experience in a responsible administrative position
- Ability to work independently and take initiative, make decisions, plan and follow-up on projects to ensure tasks are completed in a timely manner
- Availability to attend Board meetings or events that may fall outside of normal working hours during school year.
- Ability to maintain professional communication, both verbally and in writing, and maintain confidentiality.
- Ability and desire to work as part of the team of Executive Assistants providing support to senior staff and the Board of Education.

Our employees receive salary and benefits commensurate with the responsibilities of this position. The salary for this role starts between $75,000 - $78,000. We regret that we can only acknowledge and contact those selected for an interview. Learn more about North Vancouver School District 44 and the career opportunities currently available.
- **WHO WE ARE**_
- The North Vancouver School District provides world-class instruction and a rich diversity of engaging programs to inspire success for every student and bring communities together to learn, share and grow. As a school district with over 15,000 students, their parents and caregivers, and more than 2,500 staff, there is a strong sense of community._
- Shared values set the tone for how we relate to one another in pursuing common goals, assist us in demonstrating consistent and fair leadership, and guide us in working collaboratively and productively to realize our vision. Our core values of trust, responsibility, respect and collaboration form the foundation of our work. _
- With our focus on ‘Great Schools’ as Vibrant Learning Communities, progressive approach to instruction, firm belief in inclusive education, advocacy for Indigenizing learning, and emphasis on social emotional learning, the North Vancouver School District really is the natural place to learn, share and grow and thrive._
- **WORK WITH US**_
- At the North Vancouver School District, we honour diversity and recognize the exceptional in everyone. Through 25 elementary schools, 7 secondary schools and North Vancouver Online Learning, we offer students and staff a welcoming, safe and inclusive culture and learning environment. _
- We acknowledge and thank the Coast Salish people, upon whose traditional territory the North Vancouver School District resides. We express our gratitude to the Skwxwú7mesh Nation and Tsleil-Waututh Nation, and we value the opportunity to learn, share and g