Registrar

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our ten Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

**Nature and Scope**

The Registrar is responsible for the strategic and operational functions of the Office of the Registrar. As an employee of SIIT, the Registrar adheres to a high level of confidentiality and ethics in the collection and use of information. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

**General Accountability**:
The Registrar ensures the integrity, accuracy, and security of all academic records of current and former students, ensures effective registration, secures student data files, and sets policy and procedure for their responsible use. The Registrar is accountable to lead and coach direct reports, guide their daily work, and engage them in developing and achieving a shared vision that will play a critical role in the Institute's commitment to excellence and growth.

The Registrar serves a key role in ensuring seamless business operations including but not limited to credentialing, enrolment, program and student records, student pathways and transfer credit, data mining and reporting, database and systems administration. The position is responsible for administering policies and regulations related to this position.

**Specific Accountabilities**:
**_ AdministrationReporting_**:

- Provide operational leadership for the overall vision, strategy and goals for the Registrar's office
- Develop and maintain effective systems and procedures for preserving the accuracy and security of the academic records system of the Institute
- In collaboration with academic managers, participate in the development, implementation and monitoring of policies and procedures within the area of responsibility and for the Institute as a whole, coupled with ensuring polices and procedures are enforced
- In collaboration with academic managers, plan and direct workflow related to credentialing activities
- Serve on committees or teams, providing project analysis and research, preparing documents and reports
- Accountable for the evaluation of all upcoming graduates to ensure that academic requirements have been met for the issuance of credits and credentials
- Collaborate as an active partner in the coordination of the annual convocation event
- Review and create an annual department operational plan
- Prepare and provide reports to various departments within and external to the institution
- Ensure student data integrity and quality assurance of student data
- Maintain student data integrity and quality by monitoring, improving and updating student data acquisition methods, data business processes, data quality audits, aggregate reporting and quality assurance testing of system upgrades

**_ Database and Systems Management_**:

- Supervision and administration of related institutional technology initiatives including digital credentialing software, learning management system, transfer credit system, and the student information system
- Collaborate on institutional initiatives in analyzing and planning future academic enterprise resource planning software
- Generate and analyze data to inform decision-making for program areas and operations management
- Lead the building, upgrading, maintenance and enhancement of technology integration as related to registrar office functions
- Remain current on changes and new developments that will affect and/or improve the Registrar's office through ongoing training and professional development

**_ Relationship Management_**:

- Respect, honor and acknowledge the uniqueness of each learner including: their unique languages, cultures, traditions, histories and prior learning and life experiences
- Contribute to a high level of service for SIIT learners, alumni, administration and stakeholders
- Ensure a professional functioning office through the identification, mediation and resolution of any conflicts within the department
- Foster a positive working relationship among academic and administrative units across the Institute to ensure learner and client needs are being met
- Develop and manage relationships with external agencies and stakeholders
- Represent and promote SIIT through external committees and events as required

**_ Student Financial Aid AdministrationResource Allocation_**
- Remain knowledgeable on locally and regionally administered financial aid programs including, but not limited to: First Nati