Accounting Clerk Intermediate

1 day ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

Reporting to the Accounting Supervisor, is responsible for performing various accounting and financial functions for the Transportation and Community Planning Department, with a significant emphasis on administering the bi-weekly Time Entry and Approval Management System (TEAMS); performing a liaison role with both the HRS Branch and Corporate Payroll staff to ensure accuracy and timeliness of all employee payments; and assisting with accounts payable and procurement card processing, as directed.

**MAJOR RESPONSIBILITIES**
- Administers TEAMS for the Department.
- Processes bi-weekly payroll lists, ensuring accuracy of payroll information by reviewing data received; verifies and reports sick, CWW and vacation data, and vacation and sick leave banks; verifies statutory holiday pay as provided by Payroll; and verifies on-call/standby submissions.
- Verifies information on new hires in TEAMS; processes Payroll Action Forms for terminations and leaves of absence; maintains all TEAMS information and records; distributes bi-weekly pays.
- Reviews and matches accounts payable for processing through an on-line computerized accounts payable system.
- Processes accounts payable on an on-line computerized system via invoice entry.
- Maintains an accurate and current accounts payable system vendor file.
- Maintains records in hard copy and electronic format in accordance with Regional standards.
- Liaises with vendors, Departmental and Finance staff on accounts payable and time reporting matters.
- Responds to enquiries from staff, vendors and service providers on accounts payable and payment matters; handles or refers requests to appropriate staff for follow-up.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a Post Secondary Certificate/Diploma (one (1) year or more) in Accounting or Business or related field or approved equivalent combination of education and experience.
- Knowledge of time and labour procedures, general accounting practices, principles and procedures and demonstrated experience with payroll or time capture in a computerized accounting environment.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.
- Knowledge of general office and accounting procedures and records management.

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