Board Governance Administrator
3 days ago
**_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you. _**
**Working Arrangement**
Hybrid
Working closely with the Assistant Corporate Secretary and the Chief Counsel, Public Company this role will provide day-to-day support to the Board Governance Team.
**What You’ll Do**:
- Supports the Assistant Corporate Secretary in organizing board and committee meeting logistics, including planning, preparation, and implementation of all elements of meetings, both in-person and virtual (e.g., distribution of meeting materials managing calendar invitations, booking of rooms, developing seating plans and monitoring attendance, etc.)
- Responsible for maintaining board and committee meeting checklist and other department processes, ensuring all deadlines are met and considering process improvements where possible.
- Responsible for board travel arrangements including booking transportation and hotels.
- Support directors with administrative matters during on-site meetings.
- Calendar management for the Office of the Corporate Secretary.
- General and administrative support including routine photocopying, filing, mail sorting, preparation of regular correspondence, memos, etc.
- Manage department invoices, billing, and payment.
- Assist with the planning and preparation for Manulife’s Annual Meeting of shareholders and policyholders.
**What You’ll Need**:
- Minimum of 5-years’ administrative experience in a large public company or similar organization.
- Strong interpersonal skills with a high comfort level in dealing with individuals at all levels.
- Highly motivated, organized, detail-oriented and can effectively prioritize and manage competing matters.
- Ability to exercise discretion and professionalism with highly sensitive information.
- Ability to work flexible hours during weeks in which board and committee meetings are held.
- Advanced skills in Microsoft Office, Adobe, Excel, and SharePoint.
**About John Hancock and Manulife**
**Manulife is an Equal Opportunity Employer
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