Legislative Specialist

**Legislative Specialist - Elections, Policy & Project Management**

**Who We Are**

In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.

The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.

The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.

Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.

We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.

Let’s grow together.

**What You Will Get To Do**

Reporting to the Sr. Manager, Legislative Services and Deputy Clerk, the Legislative Specialist serves as a key resource within the Office of the Town Clerk for elections, policy, and project management. This position also provides support to the Division’s Council secretariat functions and the records management and privacy program.

The Legislative Specialist’s primary duties include, but are not limited to:

- For elections, determine and implement systems, technology and equipment to support the delivery of efficient, effective elections.
- Establish effective partnerships with other departments to coordinate election priorities, strategic plans and standards, and ensure they’re appropriately aligned and integrated with information technology strategies, standards and architecture.
- Serve as a resource to departments by advising stakeholders on legislative requirements, policies and procedures related to corporate activities.
- Maintain and revise the Town’s Corporate Policy Manual in addition to developing corporate policies, procedures and by-laws as directed by the Town Clerk.
- Manage the Town’s accountability and transparency framework, including coordination and contract management with the Town’s Integrity Commissioner, Municipal Ombudsman, and Closed Meeting Investigator.
- Conduct research, interpreting and analyzing complex information in order to provide recommendations.
- Coordinate formal complaints with impacted parties, and the Ombudsman in accordance with the Town’s Public Complaint Policy and Procedure.
- Conduct pre-meetings and wedding ceremonies on behalf of the Office of the Town Clerk, and be responsible for reviewing relevant legislation and ensuring that ceremonies are conducted in compliance with provincial and municipal procedures and legislation.
- Responsible for fulfilling the duties under the Marriage Act and as a Deputy Registrar under the Vital Statistics Act as it pertains to conducting wedding ceremonies and issuing marriage licences.

**Who You Are**

Our team is looking for an enthusiastic, solutions-oriented team player that takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. Your excellent communication and interpersonal skills coupled with your experience promoting and maintaining positive relations enables you to skillfully build, establish and maintain positive working relationships within the workplace.

You are a strategic thinker who is excellent at prioritization and a problem solver with good attention to detail. Using your extensive knowledge and experience in the field allows you to navigate through complex problems and recommend innovative solutions. You have the ability to demonstrate tact, diplomacy and sound discretion when working with a broad range of partners.

**What You Bring To Our Team**

As the successful applicant, you must possess:

- A Bachelor’s Degree, prefera