Administrative Assistant to a Superintendent

2 weeks ago

Nepean, Canada Ottawa-Carleton District School Board Full time

We are seeking a dynamic, committed administrative professional to join our team:
Administrative Assistant to a Superintendent

**Work Location**: OCDSB Administration Building, 133 Greenbank Road, Nepean

**Nature of Position**: Regular/Continuing, Full-time, 35 hours per week, 12 month work year

**Salary range**: $51,900 to $66,941 per annum (Union Exempt, Level 7)

The Administrative Assistant provides confidential and professional administrative support to the Superintendent of Instruction (who is a member of the district’s senior management team).

The Assistant undertakes a broad range of administrative activities to ensure the effective day to day operations of the office, including coordinating work flow, providing updates on all current and emerging issues of importance; maintaining schedules and calendaring system; gathering data from various sources, preparing correspondence, reports and agendas; coordinating meetings and taking minutes; communicating with a variety of contacts, both internal and external on a daily basis; and performs other administrative functions.

Community college diploma in Executive Office Administration, and 5 to 6 years related experience in progressively responsible administrative positions. (An equivalent combination of experience and education may also be considered).

Familiarity with the school district’s organizational structure, programs, policies and procedures.

Confident and creative problem solver, able to triage and redirect requests as appropriate, and provide solutions.

Client service oriented professional, who works effectively both alone and as part of a team.

Demonstrates advanced interpersonal and communication skills, both verbally and in writing, with diverse internal and external audiences.

Excellent written skills for drafting correspondence, memos and reports.

Tact, diplomacy and discretion in handling delicate and highly confidential matters.

Excellent listening skills, and demonstrates empathy, judgement, initiative, responsibility and common sense.

Highly organized and ensures timely completion of multiple tasks and priorities.

Working knowledge of the Education Act, various regulations, collective agreements, and of the Ontario public education system in general, would be an asset.

**Application Process**:
Applications will be considered in accordance with the Union Exempt Employee Handbook.

The Ottawa-Carleton District School is committed to building diverse, equitable, inclusive, and accessible working environments and is committed to achieving equity for all students and staff.

We welcome those who would contribute to the further diversification of staff, including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.

Personal information is

collected pursuant to the Education Act and will be used to determine the

eligibility for employment with the OCDSB. Questions about this collection

should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,

Ontario K2H 6L3

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