Bookkeeper/office Manager

1 week ago

Truro, Canada The Dismas Society Full time

**Job Summary**

The Office Administrator perform a wide range of duties including some or all of the following:
**OFFICE ADMINISTRATION**
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Purchase, receive and store the office supplies ensuring that basic supplies are always available
- File material according to the established procedures
- Back-up electronic files using proper procedures
- Provide secretarial and administrative support to the Executive Director
- Coordinate the maintenance of office and living unit equipment, and recommend purchases of same to the Executive Director
- Set up and meetings with outside bookkeeper for quarterly reconciliations

**FINANCIAL MANAGEMENT**
- Use Sage 50 software to prepare invoices and financial statements
- File financial material according to established records management procedures
- Process Payroll making deductions and remittances, Record of Employment, Benefits, RRSP, and T4’s
- Process accounts payable ensuring timeliness and accuracy of information
- Process accounts receivable ensuring timeliness, accuracy of inputs and appropriate backup
- Conduct banking, file HST rebate 2x’s/year
- Administer petty cash according to established procedures
- Assist with financial reports as required
- Month end duties as required, including financial statements and billings for Correctional Services Canada
- Reconcile invoices monthly to appropriate accounts
- Prepare Year End documents for Annual Audit to be submitted

**PROVIDE BOARD SUPPORT**
- With the Executive Director, prepare meeting agendas and supporting material for distribution, including income statements, balance sheet, projections, statistics
- Ensure the timely distribution of material to the Board
- Support the Board with meeting, travel and other arrangements
- Prepare minutes of Board meetings for review by the Executive Director
- Create action list for the Executive Director from board meetings

**QUALIFACTIONS REQUIRED**
- Must be knowledgeable and have direct experience working with Sage 50 accounting program
- Must be knowledgeable and have direct experience working with Excel program
- Education or training in the areas of bookkeeping, accounting and office administration.
- Experience working with non-profit organizations would be an asset.

**HOURS AND RENUMERATION**
- The Office Administrator will be scheduled for 16 - 24 hours/week as needed based on payroll schedule

**SALARY**
- $22.30 - $24.75/hour

**VACATION/SICK DAYS**
- The Office Administrator is entitled to 3 sick days per year at the end of the probationary period.

**RELIABILITY STATUS (background check)**
- All staff must hold a valid RELIABILITY STATUS granted or approved by either the Department Security Division (DSD) of CSC or the Canadian Industrial Security Directorate (CISD) of Public Works and Government Services Canada (PWGSC). This will be completed by the organization.

Join us as an Office Administrator where you can contribute to our team's success while developing your career in a supportive environment.

**Job Types**: Part-time, Permanent

Pay: $22.30-$24.75 per hour

Expected hours: 16 - 24 per week

**Benefits**:

- Extended health care
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- No weekends

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Location**:

- Truro, NS B2N 2C6 (required)

Work Location: In person

Application deadline: 2024-11-29
Expected start date: 2024-12-03

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