Fleet Coordinator

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

**Summary**:
Reporting directly to the Fleet Manager, The Fleet Coordinator will play an integral role in the management of our operational fleet division.

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Please note that this position is a 12 month contract, with the possibility of extending to a full-time position. The work location for this position will be at our Yard, which is located in Concord. This role may require occasional travel to our main office located in Vaughan._**

**Essential Duties & Responsibilities**:

- Process all rental invoices for internal companies
- Initiate weekly billing to job-sites
- Process off-rental requests
- Overlook the GPS/security monitoring updates, ensure that the security company has an updated list of tool trailers locations and contact at all times
- Schedule equipment to start when working outside of normal schedule
- Add new assets to our equipment software while maintaining proper asset identifications
- Generate PO numbers for mechanics
- Track fuel delivery minimum charges
- Regularly update and maintain our company drivers and vehicle lists
- Maintain GIR-fuel system by adding users and vehicles
- Review maintenance work orders in our equipment software; adding internal labour hours, comments and parts, closing off work orders weekly
- Prepare annual equipment usage reports, along with quarterly equipment hour usage reports for Operations
- Oversee licensing and CVOR with distribution of plate stickers annually
- Assist with payroll by maintaining timesheets for our non-unionized employees, unionized
- Updating employee status in our asset tracking software, by adding new employees and deleting terminated employees within the system
- Manage insurance claims by preparing documents for insurance on items loss, cost to replace and what has been disposed
- Work closely with our Logistics Coordinator

**Requirements**:

- Post-Secondary Education/College Diploma
- Experience with CVOR (Canadian vehicles operator’s registration) related documentation and administration is considered an asset
- Knowledge and use of Microsoft Word, Excel, and Adobe
- Valid Ontario Drivers Licence
- Proficient in the English language (written and oral) with strong inter-personal and communication skills
- Being able to work in a strong team environment is considered an asset
- Strong planning and organizational skills with the ability to multi-task and prioritize
- Ability to meet and adhere to deadlines and work under strict time constraints
- Be self-motivated and driven
- Must be legally eligible to work in Canada - no work permit sponsorship is available for this position.

**Benefits**:

- Competitive Salary
- 100% Company Paid Benefits
- Extended Health Care
- Dental Care
- Vision Care
- Disability Insurance
- Vacation & Personal Days, plus Paid Holiday Shutdown
- Employee Assistance Program (EAP)
- Life Insurance
- Wellness Programs
- Free On-site Parking
- Casual Dress

**AODA**:

- Please, no agencies_