Executive Assistant

Located at our Orchard Villa Long Term Care Home in Pickering Ontario.

We are looking for an experienced and highly motivated individual to join our team You are a results-driven individual who is dynamic, has a passion for people, and can roll up your sleeves and roll with it In this role, you will be responsible for supporting our Vice President of Operations and our Vice President of Infection Control on day-to-day administrative responsibilities. The Executive Assistant is absolutely critical to our operations and must exemplify an uplifting attitude, a strong sense of self, and clear communication. To be ultimately successful in this role, you will require a high level of integrity, an infectious attitude, and excellent organizational skills. If this description illustrates who you are, please come join us.

**Responsibilities**:

Respond to resident and family inquiries in a professional manner.
Schedule meetings and appointments and provide briefings.
- Manage bookings of the board room and other spaces.
- Ensure the corporate satellite office and kitchen at Orchard Villa are stocked with appropriate supplies.
- Keep important information and documents organized physically and electronically.
- Maintain a high degree of discretion and confidentiality of inspection reports.
- Monitor LTC.net and communicate to the Vice Presidents all new directives.
- Record all Ministry of Long-Term Care inspection visits to homes and analyse compliance reports.
- Arrange travel schedules and make reservations.
- Track and communicate home visit schedules of Regional Infection Prevention and Control (IPAC) Specialists to the Vice Presidents.
- Upload new policies onto Policy Medical and communicate updates to the homes.

**Qualifications**:

- Administrative Assistant Certificate or a combination of two years' related experience and/or higher education and training.
- Exceptional attention to detail.
- Communication and interpersonal skills.
- Ability to conduct research and create reports or presentations.
- Time management and the ability to learn quickly.
- Ability to handle sensitive information with discretion.
- Proficiency with Microsoft Office required and the ability to learn new software programs as needed.
- Must be able to work well under pressure and meet deadlines.
- Excellent customer service skills are required.
- Ability to work as part of a tem as well as independently.
- Knowledge or organizational and planning principles.
- Ability to communicate effectively, both orally and in writing.
- Passion of resident care and safety.
- Knowledge of the Long-Term Care sector in Ontario.

Interested applicants should send their resumes through this posting. We would like to thank all applicants for your interest in working as part of our team Only those applicants selected to move forward in the recruitment process will be contacted.

Southbridge Care Homes welcomes those applicants with disability-related needs and those whom need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview. To know more about Southbridge culture, please visit here.

**_
In Ontario, Extendicare, ParaMed Home Health Care, and affiliated organizations including our partner homes in Extendicare Assist accommodate the needs of job applicants throughout its recruitment and selection processes in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodation needs must be provided in advance. To discuss your needs, please contact the individual noted in the posting._**

ilAowhTC4Z