Bookkeeper/administrative Assistant

5 days ago

Burlington, Canada Simple Folds Ltd Full time

**Overview**

**Duties**
- **Recording Transactions**: Record all financial transactions in QuickBooks, including sales, purchases, receipts, and payments.
- **Accounts Management**: Manage accounts receivable and payable. Track invoices, bills, and payments to ensure timely transactions.
- **Reconciliation**: Reconcile bank statements and other financial records with recorded transactions to identify discrepancies and maintain data accuracy.
- **Payroll Processing**: Enter timesheets accurately, process payroll, and ensure timely, accurate payment to employees. Track vacation accruals and usage.
- **Financial Reporting**: Generate weekly reports, including sales summaries and AP/AR aging reports, to provide insight into the financial status.
- **Data Entry and Categorization**: Ensure accurate data entry in accounting systems with correct categorization of all entries.
- **Expense Tracking**: Monitor and categorize business expenses, ensuring all expenses are accounted for. Allocate employees’ timesheets to jobs during data entry.
- **Accounts Receivable (AR)**: Open jobs in QuickBooks, create and send estimates, sales orders, acknowledgments, and invoices. Manage customer communications, send account statements, and follow up on overdue payments.
- **Inventory Management**: Enter accurate “Build Assemblies” in QuickBooks prior to invoicing. Generate physical inventory worksheets and coordinate with inventory personnel for regular counts. Place orders for low-stock items with vendors to ensure uninterrupted operations.
- **Financial Documentation and Filing**: Maintain an organized filing system for receipts, invoices, contracts, and other essential records, ensuring ease of access and security.
- **Compliance**: Stay up-to-date on relevant regulations to ensure compliance. Assist with documentation and support accountants during audits and fiscal year-end processes.
- **Client & Vendor Communication**: Communicate with clients, vendors, and other stakeholders to address financial matters, respond to inquiries, and provide support as needed.
- **Maintaining Financial Security**: Safeguard financial data and maintain confidentiality, implementing security measures to prevent unauthorized access.
- **Problem Solving**: Identify and resolve discrepancies in financial records, tackle day-to-day operational challenges, and find solutions to issues as they arise in the office.

**Skills** / **Qualifications**
- Minimum 2+ years of bookkeeping experience, with proficiency in QuickBooks.
- Strong understanding of accounting principles, AP/AR, and payroll.
- Excellent organizational skills with a keen eye for detail.
- Ability to communicate effectively with internal teams, clients, and vendors.
- Knowledge of relevant compliance standards.
- Strong problem-solving skills and ability to manage time efficiently.

**Job Types**: Full-time, Permanent

Pay: $52,000.00-$58,240.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Bookkeeping: 2 years (required)
- QuickBooks: 1 year (required)
- Microsoft Office: 2 years (required)
- Administrative experience: 2 years (required)

Work Location: In person

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