Current jobs related to Admin Assistant - Metro Vancouver Regional District - TransLink

  • Admin Assistant

    7 days ago

    North Vancouver, Canada Magellan Immigration Consulting Inc Full time

    A growing and dynamic business is looking for a mature and competent Admin Assistant who is looking for an Admin Assistant position. **Primary job responsibilities**: - Social media management - Bookkeeping - Helping the immigration consultant and the paralegal with immigration forms and drafting documents **Applicants should have**: - Experience with...

  • Project Assistant

    5 days ago

    Metro Vancouver Regional District, Canada NovaWest Electrical Services Ltd. Full time

    **NovaWest Electrical** - a branch of the Advantage One Group in conjunction with Centurion Contracting Ltd., C&C Electrical Mechanical, and Royal City Fire, is a dynamic, established organization urgently seeking a responsible and motivated Project Administrator (PA) who shows potential for growth within our company. Applicants should be experienced in...

  • Admin Assistant

    2 weeks ago

    Vancouver, Canada Innotech Windows + Doors Installation & Services Inc. Full time

    Innotech Windows + Doors is a leading window and door manufacturer. We are an innovative, energetic and family-oriented company that promotes a flexible and fun work environment. We value teamwork, open communication and continuous improvement - our focus is serving our clients by exceeding their expectations. We are passionate about manufacturing...

  • Admin Assistant

    7 days ago

    Vancouver, Canada Innotech Windows + Doors Installation & Services Inc. Full time

    Innotech Windows + Doors is a leading window and door manufacturer. We are an innovative, energetic and family-oriented company that promotes a flexible and fun work environment. We value teamwork, open communication and continuous improvement - our focus is serving our clients by exceeding their expectations. We are passionate about manufacturing...

  • Marketing Admin Assistant

    1 week ago

    Vancouver, Canada Freshpoint Vancouver Ltd Full time

    We are looking for a **Marketing Admin Assistant **to join our team at FreshPoint Vancouver. The **Marketing Admin Assistant **will be responsible for managing companywide communications and marketing, send weekly reports to the Sales and Buying team, and enter customer orders in AS400 system for the cruise ship business. This role will be required to be...

  • Sales Support Specialist

    1 week ago

    Metro Vancouver Regional District, Canada IT Blueprint Solutions Inc. Full time

    **Responsibilities**: The individual’s responsibilities will include but are not limited to: - Receive and respond to requests for service and product details from the Sales team - Responsible for delivering the best possible pricing and solutions in a timely manner to the Sales team - Provide timely and accurate quotes to the Sales team - Create Deal...

  • Admin Assistant/receptionist

    2 weeks ago

    North Vancouver, Canada North Shore ConneXions Society Full time

    **Position**: Admin Support Associate, Full-Time Come and join the administrative team at Intellectual Disability Society (IDS)! IDS is a mid-sized, non-profit organization that provides a variety of residential, community and employment services supporting individuals with intellectual disabilities. We see a community where all people with disabilities...

  • Administrative Assistant

    2 weeks ago

    Metro Vancouver Regional District, Canada West Coast is Home Real Estate (Realtor: Lance Brown) Full time

    Please read THE WHOLE AD before responding WHO I AM & WHAT I NEED I am a one person show running a real estate business. I've been doing it on my own for 17 years and am looking for someone to help me and the company advance to the next level. My business model is very client focused and built around great service and obtaining referrals. Putting my face on...

  • Admin Coach

    5 days ago

    Vancouver, Canada Connect Partners Ltd. Full time

    **Job Posting: Admin Coach**: **About the Role**: We are seeking an Admin Coach to join our dynamic, community-based organization supporting people living with brain injury, stroke, or other complex health conditions as they redesign their lives—moving away from institutional models toward more self-directed and meaningful living. The Admin Coach is at...

  • Operations Manager/ Admin Assistant

    3 days ago

    Vancouver, Canada Glow Dermal Therapy Full time

    Glow Dermal Therapy is a high-end skin clinic known for expert results, elevated service, and a strong culture of care and performance. We're looking for an Operations Manager /Executive Assistant to become the owner's right hand. Someone who’s obsessed with structure, proactive problem-solving, and making things _run beautifully_ behind the scenes. You...

Admin Assistant

2 weeks ago

Metro Vancouver Regional District, Canada TransLink Full time

**Marketing Statement**:
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion

**Responsibilities**:
PRIMARY PURPOSE

Provides confidential administrative and clerical support to management in various departments.

KEY ACCOUNTABILITIES

Provides confidential administrative, clerical and secretarial support to the department by producing a variety of confidential correspondence, memos, presentation materials, spreadsheets, reports, and tables from rough drafts and verbal instructions using word processing, spreadsheet and graphics software. Receives and distributes incoming mail. Photocopies and distributes outgoing mail. Sends data faxes. Performs reception duties for assigned departments as required, gives information to callers, takes messages, or transfers calls to appropriate individuals.

Maintains departmental employee information including employee timekeeping records, vacation schedules, changes of status, employee contact lists and other related reports as required. Maintains a database of outside contacts and/or the departmental SharePoint site, daily bring forward files, and sends follow up reminders to managers, employees and/or consultants to comply with impending departmental deadlines.

Co-ordinates arrangements for department staff and/or project committee meetings including: booking meeting rooms using MS Outlook, informing attendees of times, dates and agenda, and distributing copies of meeting minutes in a timely fashion to internal and external parties including business and government entities, as required.

Maintains filing and recording systems for various projects in progress and/or other department needs, in accordance with TransLink’s Records Management policies and procedures to ensure the efficient and secure storage and retrieval of correspondence, reports, reference material and other documents.

Maintains and orders office supplies and arranges for the maintenance and repair of office equipment. Prepares Local Purchase Orders, Purchase Requisitions and various other forms and forwards for approval.

Maintains daily appointment and vacation calendars for designated project managers and other key personnel as requested.

Coordinates hardware and software requirements for new staff in the department.

Provides administrative support to other projects, programs and related departments as required.

**Qualifications**:
EDUCATION AND EXPERIENCE

The competencies for this position would typically be acquired through successful completion of Grade 12 and post-secondary courses in office administration and procedures.

Requires two (2) years’ administrative experience in an office environment where flexibility, prioritization and good interpersonal skills have been gained.

OTHER REQUIREMENTS:
Strong interpersonal skills including tact and diplomacy.

Good verbal and written communication skills.

Basic analytical skills to gather and input data into databases.

Strong organizational skills to coordinate multiple tasks and projects.

Proficiency on all office software, including word processing, spreadsheet, presentations, together with web-based and database systems.

**Other Information**:
TransLink has embarked on an exciting and ambitious program to plan, design & deliver a network of 9 Bus Rapid Transit (BRT) corridors across the region over the coming decade. BRT lines will be high capacity rapid transit with dedicated lanes, frequent and fast service, and high amenity stations similar to rail, and be supported by leading technology and operating practices. The first three BRT corridors to launch will be King George Boulevard, Langley - Haney Place, and Metrotown - North Shore.

To deliver this program TransLink has initiated a significant BRT cross-enterprise initiative, which encompasses a large number of interrelated capital, technology and operating projects. This position is within the BRT Program in TransLink’s Transportation Planning and Policy Division, responsible for the program management and early design stages of the BRT corridors.

Recruitment Process: An applicant will be required to demonstrate thei