Administrative Assistant
1 week ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
**Work setting**:
- Health care institution, facility or clinic
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Maintain and manage digital database
- Perform basic bookkeeping tasks
**Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- Database software
**Security and safety**:
- Criminal record check
- Child welfare check
- Vulnerable sector check
**Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Attention to detail
- Repetitive tasks
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Time management
- Quick learner
**Screening questions**:
- Are you currently legally able to work in Canada?
**Financial benefits**:
- Group insurance benefits
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