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Administrative Assistant

2 weeks ago

Collingwood, Canada RJ Burnside Full time

R.J. Burnside & Associates Limited (Burnside) is currently seeking a dynamic individual with the ability to work effectively in a fast-paced environment in person at our Collingwood office.

**Responsibilities will include, but are not limited to the following**:

- Providing administrative support for technical staff, including correspondence, report/proposal, tender document and payment certificates preparation, mail merges, meeting minutes, agendas, filing, etc.;
- Reception and general office duties (incl. switchboard, maintaining boardrooms, ordering catering, ordering office supplies, coordinating office upkeep, etc.);
- Processing and distributing incoming/outgoing mail and couriers;
- Schedule meetings and interact with clients and internal staff on behalf of project managers;
- Typing and formatting, to company standards; and
- Other duties as assigned.
- One (1) to three (3) years of administrative experience in an office setting;
- Successful completion of a College Diploma in Business Administration or related field, preferred;
- Strong time management and organizational skills;
- Effective communication skills (written/verbal) with partners and all levels of staff;
- Excellent computer skills (SharePoint, Microsoft Word, Excel, PowerPoint, Adobe, 2010 or higher) with demonstrated interest and ability to learn new systems;
- Flexibility to work overtime when required;
- Ability to work: 9:00 a.m. to 5:00 p.m.
- The ability to thrive under a fast-paced environment;
- Demonstrated ability to promote an inclusive work environment and encourage workforce diversity;
- A high level of critical and logical thinking, analysis, and/or reasoning;
- Exceptional commitment to customer service with strong sense of urgency;
- Effective communication and relationship building skills with individuals at all levels of the organization;
- Strong attention to detail with high ethical standards; and
- Administrative experience in an engineering consulting firm is considered an asset.

**Why Choose Burnside?**

Are you interested in working for an employer with a 5-decade track record of building a great reputation both internally with their staff and externally with their clients? The Burnside team is a family of colleagues that work together to provide value and service to our clients, while extending care to each other. We know that our employees are our greatest asset, and thus we strive to provide a positive work/life balance.

We offer:

- A collaborative culture where friendship, honesty and respect are part of our core values and practices
- A competitive compensation and benefits package
- RSP company matching plan
- Career growth and professional development opportunities
- Potential for performance-driven profit sharing
- Recruiting bonus / finder’s fee for referrals
- Wellbeing benefit
- Active social committees
- A welcoming, positive, and inclusive work environment

**Company Profile - More about us**:
Founded in 1970, R.J. Burnside & Associates Limited is a growing values-driven employee-owned multidiscipline engineering and environmental consulting firm with over 350 staff. Our consistent commitment towards investing in technology advancements and training, in addition to encouraging and promoting professional development, has enabled our firm to meet our ongoing and stated goal of continual improvement.

We actively seek to develop relationships with a broad and diversified client base in the Public, Private, Indigenous, and International sectors. We work on a variety of projects throughout Canada, with nine office locations in Ontario and one in Manitoba.

Burnside has expertise in many technical disciplines including air and noise, asset management, buildings, environmental planning and ecology, GIS, hydrogeology, land development, landscape architecture, municipal drainage and peer review, solid waste, stormwater management, structures, transportation planning and design, transit, water and wastewater and well drilling & diagnostics.