Current jobs related to Academic Scheduling and Data Co-ordinator - Toronto - The Bishop Strachan School

  • Receptionist & Administrative Co-ordinator

    3 days ago

    Toronto, Canada Bishop Strachan School Full time

    **Receptionist and Administrative Co-ordinator** - Permanent - Full Time- On-Site- Annual Salary Range: $48,000 - $53,000**APPLY NOW** For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our...

  • Office Co-ordinator

    3 days ago

    Toronto, Canada Prayosha Threading and Wax Bar Full time

    **Business Equipment and Computer Applications**: - MS Excel - Electronic mail - MS Outlook **Specific Skills**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and...

  • Receptionist & Attendance Co-ordinator (Contract)

    3 days ago

    Toronto, Canada Bishop Strachan School Full time

    **Receptionist and Attendance Co-ordinator** - Full-Time Contract (9 Months) - On-Site - Annual Salary Range: $48,000 - $53,000 **APPLY NOW** For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with...

  • Office Co-ordinator

    6 days ago

    Toronto, Canada CITRN Full time

    **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assemble data and prepare periodic and special reports, manuals and correspondence - Oversee and co-ordinate office administrative...

  • Office Co-ordinator

    1 day ago

    Toronto, Canada CITRN Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assemble data and prepare periodic and special reports, manuals and...

  • Summer Camp Co-ordinator

    1 week ago

    Toronto, Canada Waterfront Neighbourhood Centre Full time

    **WATERFRONT NEIGHBOURHOOD CENTRE** **SUMMER CAMP CO-ORDINATOR** **SUMMARY**: Under general supervision of the Supervisor - Children’s Programs, the Summer Camp Co-ordinator is responsible for all administrative and supervisory aspects of Waterfront Neighbourhood Centre’s Summer Day Camp. This will include overseeing all aspects of operating WNC’s...

  • Administrative Co-ordinator

    3 days ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Community Engagement Co-ordinator

    1 day ago

    Toronto, Canada Bishop Strachan School Full time

    **Community Engagement Co-ordinator** Full-Time - Permanent On-Site Annual Salary Range: $60,000 - $65,000 Working collaboratively with various departments across the school, the Coordinator will organize and execute community activities in line with school policies and procedures. Additionally, the Coordinator will assist the Director in engaging with...

  • Operations Co-ordinator

    1 week ago

    Toronto, Canada Ports Toronto Full time

    **The Toronto Port Authority, doing business as PortsToronto, operates the Billy Bishop Toronto City** **Airport, the Port of Toronto and the Outer Harbour Marina. We are proud to be partners in securing** **Toronto’s economic prosperity and enhancing its beautiful waterfront for all to enjoy.** If you’re looking for a great position and a chance to...

  • Administrative Co-Ordinator

    12 hours ago

    Toronto, Canada The Hospital for Sick Children Full time

    Administrative Co-ordinator role at The Hospital for Sick Children (SickKids). Dedicated exclusively to children and their families, SickKids is a paediatric healthcare centre focused on patient care, research and education. SickKids is committed to ongoing learning and development and offers a caring and supportive work environment with high standards of...

Academic Scheduling and Data Co-ordinator

3 weeks ago

Toronto, Canada The Bishop Strachan School Full time

Full-Time Permanent

**Summary of Position**

The Academic Scheduling & Data Co-ordinator is a member of the Senior School Office Team and contributes to the efficient day-to-day operations of that office that includes, scheduling/room bookings, data management and event planning. The Academic Scheduling & Data Co-ordinator provides exemplary administrative and customer support in a busy, nurturing environment and is able to easily switch from working with basic office routines to more complex technical/data responsibilities over the course of the day. This position provides administrative and data-related support to the members of the Leadership Team, in particular, the Vice Principal, Student Success. The Academic Scheduling & Data Co-ordinator, works in a procedural, consensus-building manner with faculty, students, parents, and staff in keeping with the school’s vision, mission, values and strategic plan.

**Specific Accountabilities**

Scheduling:

- Updates and maintains the room booking system and school-wide calendars working closely with the Vice Principal, Student Success to ensure consistency and to interactively work with stakeholders to proactively solve/prevent conflicts
- Assists Vice Principal, Student Success, utilizing technical and analytical methods, in the student and teacher timetable/schedule building processes
- Provides administrative support such as electronic calendar maintenance including booking meetings, and preparing communications for members of the Leadership Team

Data Management:

- Report card setup by checking for and managing/collecting missing data from teachers, providing technical support to teachers e.g. navigating the online process, printing and publishing the reports for parents and students
- Creates a variety of accurate and timely reports by gathering and organizing data originating from multiple sources
- Centralizes data storage to be accessible for all divisions

Event Planning & General Duties:

- Collaborates on event planning with others across the school such as parent receptions
- Creates and edits manuals, reports and other project-based assignments
- Performs routine administrative functions such as data entry, scheduling, intranet postings, mailings, shredding, filing, maintaining electronic and hard copy files
- Covers main reception as part of a rotation
- Organizes supply teachers collaboratively with other divisions
- Participates in the academic administration coverage schedule
- Embeds diversity, equity, inclusion, and belonging values into all activities

**Skills, Experience and Attributes**
- Experience in a fast-paced, multi-faceted office
- Event Planning experience considered an asset
- Advanced expertise in Excel and Google Sheets including using advanced formulas, pivot tables, and filters
- Demonstrated expertise in extracting, manipulating and updating data from multiple database systems - knowledge of Blackbaud is an asset
- Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
- Adept at writing queries, reports and presenting findings using software such as crystal reports
- Experience building school timetables/schedules is an asset
- Culturally competent with a positive attitude toward cultural uniqueness and a readiness to accept and respect others
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

**Competencies**

Demonstrated ability and commitment to the Core Competencies at BSS:

- Respect and care
- Trust and integrity
- Collaboration
- Flexibility and adaptability
- Initiative
- Community focused
- Communication

**How to Apply**:
We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the Executive Assistant, Human Resources and Finance at

Please note, we have a mandatory COVID-19 vaccine policy in place for employees, unless official documentation of a human rights exemption is provided and can be accommodated.