Accounting Administrator, A/r

5 days ago

Woodbridge, Canada 3G Lighting Full time

**Company Overview**

3G LIGHTING is a family owned and operated architectural lighting manufacturer based in Toronto, Canada. We proudly design and manufacture all of our products in-house while delivering industry leading turnaround times.

**Role**

Responsible for providing financial, administrative, and clerical support focused on the accurate and timely processing of accounts receivable transactions, including invoicing, customer collections and related adjustments, generating reports, customer account reconciliations and other duties as directed by the CFO and Controller.

**Responsibilities**
- Ensure customer notes are formally kept track in Price Builder (CRM System)
- Escalate unresolved payment or credit issues to the Controller as needed.
- Review accounts receivable aging reports and follow up on overdue accounts.
- Recommend write-offs, write-backs and refunds with proper documentation to CFO and Controller.
- Maintain organized records of payment support, backup documentation, and communication logs for tracking and audit purposes.
- Maintain accurate records of all accounts receivable transactions.
- Communicate with customers regarding billing issues and resolve disputes professionally.
- Generate and send customer invoices in a timely and accurate manner.
- Generate and send proforma customer invoices in a timely and accurate manner.
- Collaborate with customer service team to ensure billing accuracy
- Review and prepare commission payable vouchers
- Upon approval, prepare commission payments
- Prepare aging reports and assist with month-end closing process
- Assist with audits and provide documentation as needed
- Reconciliation of deferred revenue account.
- Maintain accurate records of all accounts receivable and commission records
- Entering accounts payable invoices
- Matching PO, receiving slip and invoices
- Enter packing slip into company system
- Communicate with customers regarding billing issues and resolve disputes professionally.
- Recommend improvements to AR and AP process and systems.
- Manage and respond to inquiries ensuring timely resolution of issues.
- Support additional administrative or finance-related tasks as assigned.
- Wear proper safety equipment and follow safe working practices.
- Ensure compliance and participation with all health and safety regulations and practices as required by the Company.

Skills and Qualifications:

- Degree or diploma in Business with a major in accounting is considered an asset.
- Experience with an ERP system and automated billing tools
- Solid understanding of the entire AR, Sales and interrelationship within the organization.
- Basic accounting skills and knowledge of, including but not limited to, reconciliations and analysis.
- Strong communication skills (both verbal and written), with the ability to sort through ambiguity and promptly resolve issues.

**Work Conditions**
- Ability to lift or move up to 50lbs when requested.
- Work is performed in a combination of environments.
- Overtime as required.

**Job Types**: Full-time, Permanent

Pay: $50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Work Location: In person

  • Accounts Receivable Clerk

    5 days ago

    Woodbridge, Canada Citywide Door & Hardware Inc. Full time

    **Accounts Receivable Clerk** **Essential Functions**: - Process incoming invoices and other incoming payments - Process credit card payments - Reconcile A R statements - Post A R transaction in the system and send PDF reports to clients - Receive, sort and record incoming mail - Perform other office tasks that may be assigned by the manager or owner -...

  • Administrative Officer

    2 weeks ago

    Woodbridge, Canada Bsmart Accounting Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Executive Assistant

    5 days ago

    Woodbridge, Canada R. Ferri Automotive Full time

    **About Us** At R. Ferri Automotive we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at R. Ferri Automotive is absolutely critical to its success. Our promise is to keep delivering the same award-winning service and value that...

  • Accounting Manager

    24 hours ago

    Woodbridge, Canada Kendrew Full time

    **Overview** **Responsibilities** - Manage the day-to-day accounting functions, including accounts payable and accounts receivable. - Oversee payroll processing and ensure timely and accurate payments. - Monthly bank reconciliations, process journal entries, bank entries, review of general ledger, maintenance of Cost Centre KPI's. - Daily maintenance of...

  • Accounting Administrator

    7 days ago

    Woodbridge, Canada Elite Trimworks Corp Full time

    **Accounting Administrator** **What We Offer**: - Company events and wellness programs. - Dental care, extended health care, life insurance, and vision care. - On-site parking - Store discounts. - Paid time off. - Full-time, permanent position. - Career Growth Opportunities. Embark on an extraordinary career at Elite Trimworks, where every day brings...

  • Administrative Assistant

    1 week ago

    Woodbridge, Canada CMP Group Ltd. Full time

    **Administrative Assistant - In office position** CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking an Administrative Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Administrative Assistant is responsible for supporting all...

  • Executive Assistant

    4 days ago

    Woodbridge, ON, Canada R. Ferri Automotive Full time €70,000

    About Us At R. Ferri Automotive we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at R. Ferri Automotive is absolutely critical to its success. Our promise is to keep delivering the same award-winning service and value that our...

  • Accounting Clerk/bookkeeper

    7 days ago

    Woodbridge, Canada Pong Game Studios Corp. Full time

    **Duties/Responsibilities**: - Creates invoices according to company practices; submits invoices to customers as required. - Researches customer discrepancies and past-due amounts. - Solve invoicing issues with Billing coordinator. - Assists in reconciling billing to operational back-end systems. - Maintain A/R records to ensure aging is up to date, credits...

  • Administrative Assistant

    2 weeks ago

    Woodbridge, Canada CMP Group Ltd. Full time

    **Administrative Assistant - In office position** CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking an Administrative Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Administrative Assistant is responsible for supporting all...

  • Accounts Receivable Administrator

    2 weeks ago

    Woodbridge, Canada CARPENTERS REGIONAL COUNCIL Full time

    **Basic Qualifications for Consideration** - Well-established analytical skills in basic accounts receivable and accounting policy - Excellent organizational and interpersonal skills - Detail oriented and organized - Ability to communicate effectively both verbally and in writing - Excellent problem solving skills - Ability to work in a deadline driven...