Finance - Finance Assistant

6 days ago

Peterborough, Canada Swish Maintenance Limited Full time

PURPOSE OF JOB

Reporting directly to the Supervisor of Accounts Payable and Inventory Control, The Finance Assistant is responsible for performing administrative, clerical and accounts payable related tasks through adherence to corporate policies and procedures in an efficient, timely, and accurate manner.

PRIMARY DUTIES AND RESPONSIBILITIES
- Main telephone system support
- Provide coverage to other departments such as Reception (mail sorting, intercompany mail etc.)
- Responsible for sorting mail, scanning, and photocopying
- Sorting, matching, and coding invoices and packing slips according to receiving and the supplier
- Comparing packing slips to invoices, checking for accuracy, and reviewing cost
- Entering invoices to accounts payable subledger
- Ensure invoices with quick payment discounts are processed on time
- Review supplier statements on a regular basis
- Investigate problem invoices/packing slips with suppliers and resolve vendor inquiries in a timely manner
- Filing and sending EFT remittances
- Posting supplier credits
- Update and maintain vendor databases
- Protects organization's value by keeping information confidential
- Other finance related tasks as assigned

PLANNING AND BUDGETING
- Accurate posting to GLs and processing of transactions

PHYSICAL DEMANDS / WORKING CONDITIONS
- Primarily working in office environment.
- Moderate mental effort required in day-to-day work. High intensity when workload increases due to high purchasing volume or major increase in shipping/pricing errors exists
- Physical: requires, on an average, 5.5 continual hours a day on the computer and occasional lifting 10-20 lbs.

RECOMMENDED QUALIFICATIONS

**Experience**:

- 2+ years' experience in Accounts Payable or Administrative role preferred
- Computer skills should include Excel and/or Basic Accounting
- Good communication skills
- Strong organizational skills
- A sense of urgency - identifying issues and following up to ensure a timely resolution

**Education**:

- College or equivalent certificate in business administration.

Swish is an equal opportunity employer, offering an above average compensation and benefit package, as well as excellent opportunities for professional development and advancement with a growing CANADIAN company.

Swish Maintenance Limited is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Should any applicant require accommodation through the recruitment and selection process, please inform Human Resources.

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