Office Administrator

4 days ago

Ayr, Canada Techo-Bloc Full time

Company Description

Do you want a position that is poised for career progression?

Have you ever wanted to work for a three-time winning Canada's top 50 best managed company?

Join the Techo-Bloc Team; where adventure and team spirit await you.

**Our Culture**

We are innovators at heart and love to roll up our sleeves, jump right in and get things done We live to create and we invest in great ideas. We collaborate and support one another at all levels. Leave your ego at the door, because at Techo-Bloc we are all equals

**Job Description**:
Reporting to the Plant Manager, the Office Administrator provides high-level support with administrative tasks, reporting and related projects. We’re looking for someone who is organized, upbeat, detail-oriented, and ready to take on new challenges. Interested in working for a fast-paced and high-growth organization with highly invested management? We’d like to see your resume.

What you'll do as an Office Administrator:

- Respond to inquiries by telephone, in person or electronically, or forward requests to the designated resources.
- Greet visitors and direct them to the appropriate person or service.
- Provide general information to clients and the public.
- Updating of office records and databases that contain personnel, financial. and office data
- Distribute postal and electronic mail and other incoming documents and coordinate the flow of information internally and with other affiliated services and companies.
- Maintain inventory for office equipment and request bids from suppliers;
- Process orders for office supplies and business cards;
- Overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, or creating important office forms
- Proactively provide administrative support to Plant Manager.
- Handling meeting minutes
- Booking flights and arranging travel for company executives
- Processing and filing invoices
- Assist with sending invoices to payables and receiving
- Perform general accounting tasks in support of accounts payable;
- Supporting bookkeeping and budgeting services
- Perform other administrative duties as required.

**Qualifications**:

- Post-secondary administrative training;
- 2-3 years experience required;
- Previous operations assistance experience in a corporate/manufacturing setting;
- Advanced knowledge of MS Word, Excel, PowerPoint and Outlook;
- 2-3 years experience preparing and analyzing reports;
- Demonstrate excellent written and verbal communication skills in English and French is an added benefit but not necessary;
- Proven track record of meeting established deadlines;
- Ability to work independently and/or collaboratively as part of a team;
- Ability to effectively respond to questions from all levels within the company and third parties;
- Ability to solve practical problems and deal with a variety of situations where only limited standardization exists;
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
- Always possess a professional image and demeanor;
- Ability to work in a fast-paced environment with exceptional time-management and organizational skills.

Additional Information

The health and safety of our employees is important to us. To keep our staff safe, we've implemented safety guidelines in line with prevalent Ontario laws

Techo-Bloc is committed to building a diverse workforce reflective of the diversity of Canada.

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