Publishing Coordinator

Overview:
**Company**: HarperCollins Publishers

**Department**: HarperCollins International

**Reporting To**: Senior Director, International Publishing

**Status**: Contract (Parental Leave 18 months)

**Location**: 22 Adelaide Street West, Toronto (hybrid model)

We celebrate and support the differences that make each of us unique, striving to create a welcoming workplace that ensures everyone has a voice and is able to do their best work. We welcome all applicants, including those who identify with groups that are traditionally underrepresented in the publishing industry including, but not limited to, Black, Indigenous, people of colour, members of the LGBTQIA2S+ community, and persons with disabilities. Join us, and share your story.

**Job Summary**:
This role, based in Toronto with currently a hybrid work model, is part of the HarperCollins International central team, based in New York City. The HCI central team supports the HarperCollins non-English language publishing teams around the world. This role reports into the Senior Director of International Publishing, based in Toronto, as part of a team of four focused on publishing and marketing coordination. The Publishing Coordinator is the point person for liaising with various departments worldwide, fielding queries from our foreign publishing teams, creating updates for authors, managing the central rights database, and supporting the business growth initiatives of the department. The Publishing Coordinator will enjoy working on a team with a start-up dynamic within a creative and innovative environment.

**Responsibilities**:
**Publishing Planning (40%)**
- Manage the flow of manuscripts between offices
- Gather and summarize publishing plans; seek necessary approvals
- Maintain the rights database with absolute focus on data integrity
- Manage communication and approvals of critical database updates, coordinating changes with multiple stakeholders
- Coordinate and create persuasive pitch decks for author acquisitions

**Publishing Updates (40%)**
- Manage a central asset sharing site critical to the communication between global publishing teams
- Develop presentations with international marketing colleagues that summarize marketing plans for authors
- Create and circulate relevant reports including bestseller lists, acquisition updates, and sales achievements

**Special Projects (10%)**
- Project management on global initiatives - coordinating assets, deadlines, approvals, conference calls, with publishing teams around the world

**Administrative Support (10%)**
- Ad-hoc assignments to aid the initiatives of the team

Qualifications:

- Post-secondary diploma or degree in Business/Marketing/or similar discipline
- 1-2 years of relevant experience

**Assets**:

- Publishing Certificate
- Experience with project management or international business
- Knowledge of one or more European languages

**Competencies/Skills**:
Competencies and skills required to perform this job include:

- High proficiency in Microsoft Word, Excel, and PowerPoint
- Strong time management, organizational and planning skills
- Effective verbal and written communication skills
- Must be professional and resourceful
- Demonstrated ability to pay attention to detail
- is interested in learning all aspects of the business of publishing
- is consistently courteous and personable
- has a positive outlook
- anticipates questions and always strives to overdeliver on requests
- is able to move projects forward while juggling many priorities
- is a stickler for grammar and has a keen eye for details

**What's in It For You?**
- The opportunity to be part of a company on the leading edge of publishing, working with a very talented team and exceptional books
- Summer Hours from late May to early September
- Hybrid work, flexible start/stop times
- Paid time off days and vacation allotment, starting at three weeks (prorated based on start date)
- Flexible benefit plans to fit your needs and pension matching
- Various virtual social activities to keep you connected - we love trivia
- Virtual author events and access to discounted books
- Working with passionate people

**About HarperCollins Canada and Harlequin**

**HarperCollins Publishers** is the second largest consumer book publisher in the world, with operations in 17 countries. With nearly two hundred years of history and more than 120 branded imprints around the world, HarperCollins publishers approximately 10,000 new books every year in 16 languages, and has a print and digital catalogue of more than 200,000 titles.

HarperCollins Canada and Harlequin are