Medical Office Administrative Assistant

2 days ago

Ottawa, Canada Dermaworks Medical Aesthetic Clinic Full time

**Medical Office Assistant/Esthetician** (MOA) Dermaworks Medical Aesthetic Clinic
- **Job Summary**

This is a unique opportunity to work in a cosmetic clinic and help contribute to a growing medical aesthetics practice. Dermaworks is looking for an energetic and enthusiastic administrative person who can help grow the business and who shares a passion for healthcare as well as cosmetic procedures, skincare, and make-up. The MOA runs all aspects of the medical office and reports directly to the clinic physician.

**The MOA provides reliable and efficient administrative support to the physician by**
- Booking appointments ensuring the physician calendar is optimally booked
- Receiving patients and checking them in with extreme courtesy, professionalism, and accuracy
- Billing non-OHIP services
- Preparing exam rooms and tidying rooms
- Sterilizing equipment
- Ordering and keeping track of products and supplies
- Maintaining an exceptionally ordered, tidy and efficient office
- Processing incoming and outgoing mail
- Using social media to advertise the clinic

The MOA supports the Dermaworks practice by
- Providing exceptional care and service to clients contributing to patient retention
- Assisting patients with certain procedures (training will be provided)
- Promoting and selling skincare products
- Responding to patient requests knowledgably, quickly and thoroughly
- Preparing marketing materials and assisting in the promotion of the Dermaworks practice
- Ordering Dermaworks products and supplies
- Maintaining an inventory of product
- Additional duties consistent with above as required

**Attributes**
- Computer savvy
- Honest, kind and caring toward others
- Dependable, reliable and punctual
- Able to manage time and priorities
- Extremely organized and neat
- Discreet and maintains client confidentiality
- Able to work independently and take initiative
- Comfortable solving minor technical problems (e.g.: computers)
- Well groomed and neat in appearance
- Willingness and ability to work late on occasion

**Required education**:

- Medical Office Diploma/Certificate and/or
- Medical Aesthetics certificate

**Required experience**:

- Administratice backround required
- Experience in a medical office environment preferred
- **Previous experience in medical aesthetics or a keen interest in this field desired**

**Skills and Abilities**:

- Strong written and oral communication skills in English
- Familiarity with electronic medical records preferred
- Strong computer skills in MS Office and Excel
- Quickbooks experience is an asset
- Cash management and electronic payments

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: From $19.00 per hour

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: In person

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