Office Manager

1 week ago

Whistler, Canada CMC Homes Full time

**Office Manager (Maternity Leave Coverage)**

**About us**

We are a growing custom home and renovation company based in Whistler, BC. CMC Homes has a diverse group of professionals and offers an excellent work environment.

**Description**

**Responsibilities**
- Oversee and coordinate office administrative procedures. Review, evaluate, and implement new procedures as needed
- Establish work priorities, delegate tasks to the existing administrative assistant, provide guidance and direction to the team when needed, and ensure deadlines are met
- Preparing and issuing precise bi-weekly invoices to clients, maintaining accurate billing records, creating transaction journals and Excel budget reports, handling billing queries, and ensuring timely payment processing of accounts payable
- Ensure the flow of correspondence and information internally. Provide clear communications through departments, having one-on-one conversations with principals, project managers, and the administrative assistant
- Help with coordinating construction projects; client selections, sourcing materials, ordering materials from suppliers, arranging delivery of materials, scheduling, and help obtain sub-trade quotes
- Performing a multitude of data entry tasks and updating databases
- Organizing and maintaining physical and electronic files
- Assisting with special projects as assigned

**Requirements**:

- Exceptional organizational skills with the ability to prioritize tasks and delegate effectively
- Strong attention to detail; data entry precision, accuracy, and thoroughness
- Ability to multitask in a fast-paced environment, showing adaptability and prioritizing in an ever-changing environment
- Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) with the ability to accurately type 40 words per minute
- Excellent file management skills, both physical and electronic
- Proficiency in QuickBooks and other accounting software (preferred)
- Previous experience in an administrative role (required)
- Knowledge of Builder Trend is a plus
- Exceptional customer service and interpersonal skills
- Ability to think critically and exercise good judgment

(Temporary 12-month maternity leave with a further contract extension possible)

**Salary**: $27.00-$30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday 7:30-4

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: minimum 2 years (required)

Ability to Commute:

- Whistler, BC V8E 0H5 (required)

Ability to Relocate:

- Whistler, BC V8E 0H5: Relocate before starting work (required)

Work Location: In person, CMC Homes Office 1005 Alpha Lake Road, Whistler, BC, V8E 0H5

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: $27.00-$30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Language**:

- English (preferred)

Work Location: In person

Expected start date: 2025-07-21

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