Executive Assistant and Bookeeper

**Executive Assistant and Bookkeeper**

**Reports to**: Derek Dexter, President and General Manager

**COMPANY PROFILE**:
With over 250 locations in North America, The Grounds Guys are quickly becoming the go-to company for exceptional lawn care and landscaping services. The Grounds Guys of Winnipeg is a locally owned and operated grounds care business with our roots planted firmly within the community. We strive to provide exceptional lawn care services in Winnipeg that surpass our customers’ expectations. All our professionals have a genuine passion for the horticultural industry, which translates into a job well done.
- **The Grounds Guys of Winnipeg Core Values**:_
- Leading, rather than following
- Respecting others
- Serving others
- Standing up for what’s right

**Pay**: $50,000.00-$60,000.00 per year

**ABOUT THE ROLE**:
The Executive Assistant and Bookkeeper supports The Grounds Guys of Winnipeg in day-to-day functioning through office support, financial management, and administrative support. Maintains a positive work environment through organization and support. Primary duties include bookkeeping, office administration, accounts payable and receivable. Executive Assistant & Bookkeeper is responsible for all administrative staff and the performance of the office functions.

**Responsibilities include but are not limited to the following**:

- Ensure accounts are paid in a timely manner, following up with overdue accounts to ensure payment.
- Prepare and monitor cash flow report.
- Process payroll bi-weekly.
- Prepare monthly financial information on a timely basis.
- Maintain physical and electronic filing systems.
- Monitor and order offices supplies.
- Provide support to the General Manager to support overall company goals and objectives.
- Assist in the development and implementation of new procedures and features to enhance the workflow of the company.
- Uphold our company Culture of Care.
- Develop, maintain, and negotiate good relationships with customers, vendors, and coworkers.
- Schedule meetings and appointments as necessary.
- Manage online reputation through reviews.
- Maintain employee records.
- Develop professional working relationships with group benefits provider and ensure group benefits are administered effectively.
- Recruiting and onboarding activities.

**WHAT YOU WILL NEED TO BE SUCCESSFUL IN THIS ROLE**:

- At least 5 years of bookkeeping experience is essential.
- At least 3 years using all functionality of QuickBooks Online.
- Experience with recurring revenue is an asset.
- Certificate/Diploma in Business Administration preferred.
- In-depth knowledge and proficiency with MS Word, Excel and Outlook.
- Highly organized with attention to detail and excellent communication skills.
- The ability to adapt and change in a dynamically growing entrepreneurial company.
- Ability to multi-task and prioritize jobs.
- Ability to maintain a high level of accuracy in preparing and entering financial data.
- Self-directed with the ability to work with mínimal supervision.
- Positive attitude and contribution to healthy work culture, you show respect and courtesy to all customers and coworkers.

**WHAT MAKES GROUNDS GUYS A GREAT PLACE TO WORK**:

- Superior compensation and generous benefits program.
- Modified Work Schedule with additional long weekends every second week.
- A supportive team committed to personal and professional growth.
- The opportunity for advancement as we grow.
- Grounds Guys of Winnipeg has been recognized with multiple awards and values diversity and inclusivity in hiring.

We show that we C.A.R.E. by putting the needs of our
- Customers first, by always having a positive and helpful
- Attitude, and by treating everyone and everything with
- Respect. By living our code of values we
- Enjoy life in the process.

**Next Steps**: If you think this position may have potential for you, then send us your resume and cover letter.

Application deadline: Dec 9, 2024
Start Date: Dec 16, 2024

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Do you have experience using Quickbooks ?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Executive Assistant or Office Administration: 3 years (required)

Work Location: In person

Application deadline: 2024-12-09
Expected start date: 2024-12-16