Accounts Receivable Administrator

5 days ago

London, Canada Old Oak Properties Full time

**At Old Oak**:

- We demonstrate integrity in everything we do
- We keep our people, our customers, and our community as our priority
- We are a company where people want to be

**What We Offer**:

- Certified Great Place to Work®
- A company that gives back to the local community
- Opportunities for subsidized professional development
- A friendly, fun, and safe team-oriented work environment
- Room for future growth and advancement
- Volunteering Days
- Health/Dental benefits package
- Competitive wage structure
- Approximately 40-hour work week, Monday to Friday 8-4:00 pm

**Role Summary**:
The Accounts Receivable Administrator is responsible for processing monthly rent billings, accurately inputting lease and tenant activity data into the accounting system and maintaining tenant files.

**Responsibilities**:

- Enter new leases into the accounting system and save to shared files
- Process move-ins, reviewing the lease and backup information to verify details
- Prepare daily bank deposits of cheques received
- Process N4’s on a monthly basis and other notices as requested
- Process rent increase notices on a monthly basis
- Correspond with the Building Services Office on a daily basis; respond to requests and inquiries on tenant accounts, receive and process various tenant information (e.g. parking paperwork, change in bank info for PAFT, etc.)
- Processes monthly rent billings and PAFT files for the bank
- Input tenants move outs as vacate notifications are received
- Prepare and send rent receipts to tenants as requested
- Review AR aging reports and ensure prepaid rent is applied to relevant charges
- Do final accounting on vacating tenants
- Process deposit interest at year-end
- Maintain files and documentation thoroughly and accurately, in accordance with company policy
- Provide reception coverage and assist with miscellaneous administration tasks as assigned
- Prepare collections and submit them to agency via the portal or courier

**Qualifications**:

- Secondary School Diploma required
- Integrity and strong attention to detail
- Proven ability to build strong working relationships
- Operates with a sense of urgency
- Strong leadership and drive for results
- Ability to handle simultaneous projects and deliver in agreed upon timelines
- Excellent oral & written communications skills required

**Hours of Work**:
Total weekly hours between 37.5-44 hours a week, with standard office times of 8am-4:30pm. Some overtime may be required under special circumstances related to specific activities.
- Here at Old Oak, we are a quickly growing company and are excited to maintain the right staff. As such, we offer a very competitive compensation package to attract and maintain the best people. We thank everyone for applying, however, only those selected for an interview will be contacted. _
- Old Oak is an equal opportunity workplace committed to fostering a safe, healthy, and inclusive work environment. We are committed to providing a fully accessible recruitment process. Accommodations are available upon request._

**Job Types**: Full-time, Fixed term contract
Contract length: 13 months

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Experience**:

- Accounts receivable: 1 year (preferred)

Work Location: In person

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