HR & Scheduling Assistant

1 week ago

Pickering, Canada Gifted Hands Health Services Full time

Gifted Hands Health Services is a healthcare management company, who takes pride in providing outstanding health care and educational services. We turn ordinary acts of service into extraordinary moments that make a difference. Think you can do the same? Join us

The **HR & Scheduling Assistant** is a role that assists both the HR & Scheduling departments and partners with other internal GHSS departments to ensure seamless document collection improving overall company compliance. In addition, providing assistance with filling of shifts and hiring of Caregivers for client needs.

**Responsibilities and Expectations**
- **Scheduling**: working with Scheduling, you will monitor the clocking in and out of shifts at the beginning of the workday, immediately contacting those who have failed to clock in or clocked in late to determine reasoning, making notes as necessary for Payroll. From time to time, you will receive requests from Scheduling to find existing staff to cover additional shifts or vacation coverage at client facilities.
- **Accommodations & Travel**: you will be responsible for ensuring accommodations and flights are booked, car services are reserved and all information is sent to the Schedulers to send with their deployment confirmations or sent directly to the Caregiver, whichever circumstance applies.
- **Coverage for Illness/Vacation**: you will be cross trained on contacting staff, entering shifts and using the hot list in order to complete Scheduling duties should it be required. You will also be cross trained in Recruitment for using Indeed & interviewing/onboarding, should it be required.

We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role:

- Strong interpersonal and relationship-building skills
- Minimum of 2 years’ HR assistant experience including recruitment; healthcare environment is an asset.
- Scheduling experience an asset.
- Driven to achieve results in a high-pressure, fast-paced environment.
- Exceptional follow-up skills, sense of urgency, time management and attention to detail
- Ability to course-correct when faced with obstacles or challenges.
- Flexible and resourceful
- ability to support changing business needs as required
- Intermediate to Advanced proficiency of Microsoft Office skills: Word, PowerPoint, Excel and Outlook

**Job Types**: Full-time, Permanent

**Salary**: $46,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

**Experience**:

- Human resources: 2 years (required)

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