Executive Assistant

**Posting End Date**:
November 10, 2024

**Employee Type**:
Regular-Full time

**Union/Non**:
This is a non-union position

Are you an energized **Executive Assistant **who can communicate professionally and enjoy teaming with colleagues while striving to understand and anticipate business needs to exceed expectations?

We are looking for a dedicated Executive Assistant to be a part of the supportive force that empowers our **Enbridge Sustain’ s Leadership Team **. The successful applicant should be a proactive problem solver with superb communication skills, meticulous attention to detail and experience providing support to multiple senior leaders.

**What is Enbridge Sustain? **With over 175 years of energy industry experience, we understand the importance of reducing emissions, improving energy efficiency, and strengthening resilience in the face of changing climate and rising energy costs. **Our aim is simple: make it easier and more affordable for customers to embrace sustainable energy alternatives, while contributing to a greener future. **Enbridge Sustain will offer customers an end-to-end solution, from design and installation to maintenance and support, eliminating the complexities and challenges associated with conventional heating and cooling equipment.

Internally this role is known as Administrative Assistant IV Coordinator.

**What will you do**:

- Work closely with VP Unregulated Business & Quebec, and his directors across Ontario in providing administrative support.
- Monitor and assist with Outlook, including handling calendars, scheduling meetings and proactively addressing any conflicts.
- Complete monthly expense reports, ensuring compliance with company policies and timely submission.
- Book travel arrangements including flights, accommodations, transportation and itineraries as required.
- Lead all aspects of end-to-end event planning including both in-person and virtual.
- Maintain strong professional relationships and serve as a key contact for internal and external partners.
- Assist with special projects, data gathering, report preparation, and general administrative tasks to ensure meeting readiness.
- Provide support with managing agenda for leadership meetings, and coordinate communications and internal and external events in conjunction with Public Affairs.
- Handle internal communications to the team.
- Manage correspondence, filing, various assignments and general administrative duties as required.

**Who You Are**:

- Post-secondary graduate in related program and/or equivalent work experience required.
- Minimum 5 years of senior administrative experience.
- **Bilingual (French and English) **will be a huge asset.**
- Excellent communication skills both verbal and written, proven work ethic, attention to detail, flexibility with outstanding follow-through and follow-up.
- Ability to think one step ahead, set priorities, organize workload and thrive in a fast-paced environment.
- Excellent judgment, exemplary interpersonal skills; respectful of proper corporate protocols and ability to deal with confidential material in a professional manner.
- High level of initiative/self-direction, with the capability to perform well under pressure while working independently and in a team environment.
- Strong skills for numbers are an asset.
- Event planning and coordination experience is highly desired.

**Working Conditions**:
This is an **in-person **office-based role with occasional travel. #joinourteam

Information For Applicants:

- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.