Project Coordinator

1 day ago

Coquitlam, Canada Canstar Fire and Flood Full time

**Position Overview**

The Project Coordinator uses their strong communication skills to support job coordination and customer communication (property managers, property owners) while ensuring all scheduling timelines (as directed by the Project Management teams) are delivered on-time. This role is all about being exceptional with customers and supporting job efficiency.

**Why join Canstar Restorations as a Project Coordinator?**

Canstar is a Canadian restoration company, locally owned and operated since we opened in 1985. We have 11 branches between British Columbia and Alberta. We are a company who loves taking part in community events and we are pleased to help our furry friends by sponsoring the BCSPCA. We pride ourselves as being the best in the restoration industry by providing excellent service, prioritizing safety and delivering a very high level of quality work to our customers.

We take good care of our customer and our team We like to have fun and celebrate our success with things like popcorn Fridays and activities for staff and their families

**Perks of working for Canstar**
- Extended Health & Dental Benefits for you and your family
- Employer-matched RRSP Plan (the longer you’re with us, the more we will contribute for you)
- Industry-related Tuition Reimbursement (50% - 100% of tuition costs)
- Great company culture
- Dog-friendly offices

**What you’ll be doing as a Project Coordinator**
- Maintain required administrative and production workflow status dates & notes in online communication platforms
- Coordinate work authorization document sign off as required
- Issue and track all work orders to sub-trades and in-house departments
- Issue RFQs to sub-trades
- Enter and upload required file documents into online communication platforms as directed by Project Manager/Site Supervisor
- Enter, coordinate, maintain and communicate centralized schedule for job
- Maintain ongoing communications with property owners, project management team, in-house departments and sub-trades to ensure efficient job progress and completion
- Send file documents to clients in a timely manner
- Regular (weekly) job status communication with property owners/property managers
- Maintain property access and contact information in Dynamics, including tracking/coordination of lock boxes/keys
- Coordinate completion certificate final document sign off with Site Supervisors

**Your Qualifications & Experience**
- 3-4 years of experience in a fast-paced administrative role is essential
- Experience in Insurance, Construction and/or Restoration considered an asset
- Strong computer skills including Microsoft suite (Outlook, Word, Excel)
- Experience in Microsoft Dynamics is considered an asset
- The ability to accurately type 40 words per minute
- Strong customer service skills
- Ability to multitask and prioritize in an ever-changing environment
- Multilingual is an asset

**Working Conditions**
- Working hours will be Monday-Friday during regular office hours, hybrid environment
- This role will be based out of one of our branches with occasional remote working possible

Agencies: Please do not contact us about this position.

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