Accounting Assistant

**SUMMARY OF POSITION** Under the direction of the Manager of Finance, the Accounting Assistant is responsible for providing support to the Finance team and the Manager of Finance in accordance with Carefor’s financial activities, policies and procedures. The Accounting Assistant will process and record transactions while ensuring the integrity of our financial records, fielding communications with vendors, and issuing payments to vendors and partners. **KEY RESPONSIBILITIES** - Ensures that vendor invoices are approved by the appropriate level of Leadership in accordance with Carefor’s policies and procedures. - Performs accurate data entry of vendor invoices into the accounting system, ensures that the expense is coded to the appropriate general ledger account. - Issues payments to vendors and partners using Telpay payment processing. - Responds to vendor inquiries, fact-checks and resolves discrepancies and/or account inquiries. - Reconciles volunteer mileage claims from multiple sources within the organization and issues the monthly reimbursement. - Maintains the main office petty cash, ensures that funds are always balanced. Reconciles monthly petty cash summaries from other Carefor Centres, records transactions in the financial system and issues cheques for reimbursement. - Records and reconciles all inter-site transactions, ensures that the expenses are coded to the appropriate general ledger account. - Ensures proper expense cut-off at month-end, follows up with known outstanding vendors invoices. - Reconciles monthly accounts payable aged report to the general ledger, investigates any discrepancies. - Assists in maintaining Records Retention system. - Provides support to the Management Team for any inquiries and requests when it comes to reviewing vendor invoices. **Qualifications** - Minimum 2 of experience in a related position - 2 year college diploma in accounting, finance, or a similar or an acceptable combination of education and experience - Excellent interpersonal and communication skills; professional, diplomatic and confident - Excellent attention to detail - Excellent organizational and time management skills with the proven ability to manage competing demands - Technical literacy including experience with Microsoft Office Suite - Ability to work in a team environment keeping others informed and anticipating needs is essential, while maintaining willingness to contribute and help others - Ability to work independently and with mínimal direction - Good problem-solving and decision-making skills **Qualifications considered an asset** - Experience in health care and not-for-profit sector - Experience with Great Plains and/or Telpay - Ability to converse in both official languages (English/French) **Competencies** - This position requires a self-aware, innovative, and resourceful person equipped with the ability to deal with issues and tasks proactively and simultaneously, with a calm demeanour and a customer centric approach. - Ability to be flexible, encourage and enable change. - Ability to proactively provide effective, timely solutions. - Good organizational, time management, and prioritizing skills. - Exhibits ethical standards in personal and professional life. - Ability to work effectively with stakeholders to ensure data and information requirements are met to support business decisions. **Problem Solving** Problem-solving skills are required to recommend solutions to issues and challenges relating to process issues and data integrity. The ability to translate the requirements from Management and Stakeholders into practical solutions and satisfaction. It’s required to assess the severity of a problem to determine the risk and impact on the organization, relying on documentation, procedures and previous knowledge and expertise to work with others to resolve issues. **Decision Making/Independence of Action** Makes recommendations for continuous improvement relating to Carefor’s overall objectives, policy, and procedures. Ability to exercise independent judgment. Decisions may require review or escalation when costs, potential liability, reputational risk and/or an impact on objectives or policies are involved. Direction is generally received for outliers to organization’s policies, objectives, and values. Design solutions to complex business problems to support in the decision-making process. Provide information to Management to equip them to be able to make the decisions and solve the problem **Managing and Leading** No direct reports. **Physical Effort** Physical effort required is low intensity, < 2 hours per day **Mental Effort** Mental effort required is moderate intensity in an office environment, 2-4 hours per day, or high intensity for less than 2 hours per day. There may be some pressure due to meeting tight deadlines. Incumbent may sometimes have to deal with stakeholders with conflicting interests and need to effectively prioritize. **Working C