Legal Services Assistant

The District Municipality of Muskoka is currently recruiting for a

Legal Services Assistant

**Posting Date**: Wednesday, May 14, 2025
**Starting Rate**: $57,155 annually
**Salary Range**: $57,155 - $66,864 annually
**Hours of Work**: 37.5 hours per week
**Classification**: Non-union
**Status**: Permanent full-time

**The District**:
Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion. **It’s what we do**

**The Opportunity**:
The Legal Services Assistant provides confidential legal and administrative support to Prosecution Services
and the Legal Services team.

**What you will do**:

- Provide administrative assistance to the Legal Services team in day-to-day operations including scheduling

of internal or external meetings, ordering office materials, administering electronic and paper legal research
materials, processing invoices, and expense reports, managing petty cash, and supporting communication
with internal and external partners.
- Track and manage all law library publications, coordinating new purchases and processing invoices.
- Receive, review and file all incoming legal documentation and prosecution related correspondence,

materials, and assist in the preparation of court documentation.
- Co-ordinate serving and filing court materials related to litigation matters and prosecution services.
- Process and administer requests, case files, correspondence, and materials to enforcement agencies in

prosecution related matters. Process and reply to disclosure requests from defendants.
- Liaise and correspond with Ontario Court of Justice regarding administration of prosecution case files.
- Input data and conduct searches in computer-based information and case management systems
- Administer electronic filing and statistical tracking in computer-based information and case management

systems
- Ensure all required signoffs are in place for various documents.
- Maintains effective, co-operative and professional relationships with staff, municipalities, enforcement

agencies, legal representatives and general public
- Manage the Legal Services Request process including the receipt and logging of all incoming requests,

reviewing for compliance, task assignment and task progress monitoring.
- Manage the legal files life cycle from creation through to reviewing historical files for destruction dates,

closing completed files, logging future destruction dates, completing destruction authorization forms and
approved destruction events.
- Assist with the preparation of leases, licences of occupation, contracts, by-laws and minor committee

reports.
- Assist with the preparation of documentation for electronic registration through the Teraview program.
- Assist with conducting searches of title through on-line searches using Teraview and Municipal Connect.

Communicate and liaise as directed with other District departments, local municipalities, provincial and
federal ministries, external counsel and other representatives of outside parties, agencies and related
organizations.
- Provide administrative support to the District Prosecutor, both in-court and out-of-court, including but not

limited to, communications with accused and justice partners, assist with the preparation of file materials
for trial, administering files withing CAMS software prosecution module, receipt and processing of
disclosure.
- Work safely and in compliance with relevant statutes and regulations and within the safe work procedures

and directives as established by the District.
- Perform other related duties as assigned.

**What you will need**:

- Post-Secondary Law Clerk Diploma or Institute of Law Clerks of Ontario Certificate (or equivalent)
- Previous experience in a legal department or related environment is considered an asset
- Working knowledge of provincial offences law in Ontario (e.g. the Provincial Offences Act, Highway Traffic

Act, Liquor License Act and Canada Shipping Act Regulations) is considered an asset.
- Demonstrated ability to work as part of a team and independently with mínimal supervision in a high

volume, high pressure environment with strict and often conflicting timeframes.
- Excellent attention to detail and analytical skills with the ability to respect and deal with highly confidential

and sensitive issues. Sound judgment and ability to take initiative where appropriate.
- Superior written and oral communication skills, including the ability to draft sound legal documents for

review and produce work accurately.
- Ability to deal effectively with the legal profession, law enforcement, judiciary, municipal departments and

the
- public in a professional, co