Project Coordinator

Job Description for Project Coordinator

**West Coast Cycling Association**

The WCCA’s mission is to bring people together through their shared passion for mountain biking, build a legacy of inclusive, sustainable trails, and promote a healthy and active lifestyle that embraces the outstanding terrain and natural beauty of Western Newfoundland. The WCCA focuses on developing mountain biking along the West Coast of Newfoundland. While most WCCA members are from Corner Brook, the association has local chapters in Pasadena and Gros Morne, and strives to support grass roots initiatives in other communities. We focus on the West Coast because we live, work, and play here and know the potential this place has for the sport. The terrain, diversity, and outstanding natural beauty of the region are among the best in Eastern Canada.

The WCCA is looking for a Project Coordinator to help meet its mission. Reporting to the Executive Director, the Project Coordinator is responsible for supporting the organization according to the strategic direction set by the volunteer Board of Directors (the “Board”). The Project Coordinator will directly manage the activities needed for the WCCA to build new trails, host events, and advocate for mountain biking in the region.

This is a dream job for anyone who loves mountain biking or the outdoors It will come with additional training opportunities, a budget for travel to related conferences and training, and the opportunity to join a wonderful and growing community. The areas of the job are explained here:
**Performance Expectations**

You are committed to guiding and inspiring mountain biking in the Humber Valley and the larger western region, by offering support to staff, fellow mountain bikers, partners, and supporters; and to representing the mountain bike community to government, land management agencies, other trail user groups, and other concerned parties.

**General Board Support**
- Assist the Executive Director in the development of project management documents such as project budgets, project schedules, scope statements and project plans
- Support the work of the Board by liaising with external organizations and following up with contacts as required.
- Supervise the project procurement process
- Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time.
- Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables.
- Help the Executive Director and Board members monitor project progress and team members’ performance and provide updates to project stakeholders.
- Actively participate in the development of the overall strategic direction of the WCCA with the Board.
- Support the Board with Land Manager relations and meetings.

**Financial Management**
- Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents

**Grants & Fundraising**

**Program/Event Support**
- Working with all staff, coordinating the delivery of the organization’s programs and events.
- Provide project management/support to events, campaigns, and programs as directed by the Board.
- Create, update, and document process workflows for the significant recurring WCCA events. Other duties & responsibilities as required.
- Coordinate WCCA volunteer events and build days.

**Education and Experience**
- An undergraduate degree/diploma in business administration, project management, or related area would be considered an asset
- A demonstration of at least 3 years of experience in a similar role.
- Experience working with a non-profit, volunteer lead society.
- General understanding of trail association operation is required.
- Practical trail building experience is considered an asset. The position does not involve any paid trail building work.

**Skills, Knowledge and Required Competencies**
- A persuasive and passionate communication style with excellent interpersonal skills.
- Ability to work effectively in collaboration with diverse groups of people.
- Self-directed, requiring mínimal supervision.
- Strong problem solving skills, organizational skills and attention to detail.
- Able to manage changing priorities.
- Experienced in organizational management and the ability to manage a budget.
- Strong written and verbal communication skills.
- Shows initiative, creativity and integrity.
- Experience in working with sponsors.
- Proficient in Word, Excel, Power Point, Teams/Zoom/Meet.
- Experience in data entry and bookkeeping
- Working knowledge of Google Docs and Drive is essential

**Job Types**: Full-time, Fixed term contract
Contract length: 36 months

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Casual dress

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**: