Coordinator, Events

**Coordinator, Parent Relations & Events**

**Location**: Oakville, Ontario (on-site)
**Type**: Full-time

**Start Date**: March 2025 - June 2025

**Salary Range**:55,000 - 65,000

**COME JOIN OUR TEAM**:
Do you thrive on creating unforgettable, diverse events that foster meaningful experiences? Are you fueled by a genuine passion for building connections and making memories? If this resonates with you, then we have an incredible opportunity just for you Join our team and step into a role where your event coordination skills can truly shine, helping to craft moments that leave a lasting impact on our vibrant community.

**HOW YOU WILL THRIVE**:
As the Parent Relations celebration maestro and event dynamo, you’ll be at the center of coordinating events that bring our community together. From school-wide celebrations to impactful fundraising initiatives, your creativity will help transform ideas into unforgettable experiences.

**HOW YOU WILL SUCCEED**:

- ** Power the event engine**: Coordinate Advancement-related events from concept to wrap up in partnership with the Manger, Events and the Director, Parents Relations
- ** Lead behind-the-scenes event preparations**:Oversee event logistics by coordinating with internal teams, sourcing vendors, and securing sponsorships, ensuring every event need is met
- ** Ignite the volunteer spirit**:Partner with the ACPA to coordinate volunteers and strengthen community connections
- ** Create the magic**:Assist in developing eye-catching event materials, manage auction items and donations, and ensure precise tracking in Raiser’s Edge
- ** Run the show**:Handle on-site event set-up, execution, and teardown like a pro, ensuring everything runs smoothly, from client fulfillment to vendor management
- ** Wrap up in Style**:Prepare and send thank-you letters and gifts, host post-event debrief meetings, manage tax receipts, and maintain strong donor and parent relations
- ** Ensure compliance & smooth operations**:Manage Parent Criminal Record Checks and coordinate volunteers and assignments for the New Parent Buddy program and other events

**WHAT YOU BRING**:

- A post-secondary degree preferably in Events and/or Business Administration or a related field
- Previous experience in event coordination
- Multitasking enthusiast that thrives with juggling numerous projects and events simultaneously
- Communicator extraordinaire with strong written and verbal communication abilities to engage and collaborate with ease
- Team player extraordinaire**working seamlessly with others to make events a success
- Relationship builder to foster positive connections with stakeholders and others within the Appleby Community
- Tech-savvy pro in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook) and bonus points for experience using Raiser’s Edge or other CRM
- Detail dynamo with a sharp eye for details and accuracy
- Discretion specialist who understands the importance of handling sensitive information

**HOW YOU WILL BENEFIT**:

- Competitive salary based on market comparisons
- Access to our top-notch campus facilities to include fitness centre, pool and beautiful grounds
- Active engagement in community involvement

**WHO ARE WE**:
Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7-12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.
- Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities._

**READY TO START YOUR JOURNEY**:
If you are ready to grow your career and make an impact, we want to hear from you

Please share your resume and a cover letter outlining your experiences and contributions by** Monday, February 3, 2025.** While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a _Criminal Record Check with Vulnerable Sector Screening_ is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us **_better together_**.

**DO YOU NEED ACCOMMODATION**:
Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applican