Staffing & Scheduling Coordinator

If you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.

We are searching for a Staffing and Scheduling Coordinator to join our Colchester-Cumberland team based in Truro, Nova Scotia

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
RRSP program ( 5 % employer matching)
Vacation accrual begins immediately and travel insurance
Free onsite parking
Employee discounts on select apparel, fitness, and retail partners through our Perks Program
Access to continuing education and training through Shannex’s Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety

**About the Opportunity**:
Books off employees in accordance with the Collective Agreements, defined regional/facility rules and Shannex policy

Understands and interprets collective agreements to staff appropriately

Follows established guidelines to fill vacant shifts resulting from immediate book offs, unfilled positions due to vacations/holidays and leaves of absences, per established guidelines and Shannex policy

Receives and processes requests for unplanned leaves and requests for additional staffing, etc.

Maintains accurate records of all employee hours worked (including agency staff, if applicable)

Handles short calls and emergency schedule changes

Makes future calls to fill vacancies 2 weeks in advance. Continually works to keep staffing in the future at levels that meet operational requirements and established guidelines

Works collaboratively with the Regional Workforce Coordinator, Recruitment Specialist and operations to proactive meet staffing needs

Utilizes multiple phone lines to promptly answer incoming calls, address caller’s needs

Utilizes Vocantis to assist with staffing

Strategically plan schedules to ensure effective use of resources and mínimal unnecessary overtime

Creates, updates and modifies work schedules for assigned region in accordance with timelines

Follows Collective Agreement (when applicable), Labour Standards and all assigned steps and checklists when generating schedules

Verifies all schedules for accuracy prior to being shared with managers for review and sign off

Works collaboratively with the Workforce Coordinator and operations to assure that all scheduling needs are met

Processes HR Box requests related to staffing & scheduling

Promotes a safety culture by continuously working safely including but not limited to identifying and reporting hazards, following safe work practices and procedures, wearing personal protective equipment, supporting others to work safely and completing safety education

**About you**:
Secondary education or diploma in a related field
Working knowledge of Excel and Microsoft Word
Previous experience with a computerized staffing system (i.e. Kronos) considered an asset
Demonstrated flexibility in a changing environment
Has ability to follow written and verbal instructions
Excellent communication, and organizational skills
Ability to multi-task and prioritize
High level of initiative and attention to detail
Working with mínimal supervision
Listens effectively to others and responds appropriately
Ability to read and write in the English language

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

Only those selected for an interview will be contacted.

Our complany policy requires all employe es be vaccinated against Covid-19