Staffing Clerk

Staffing Clerk, Staffing & Scheduling

**Part Time**

**$26.75- $29.28 Reference#: 22-441A**

Reporting to the Manager, Staff Scheduling the Staffing Clerk provides staff scheduling support at all Providence

Care locations. The Staffing Clerk will work collaboratively with managers, staff scheduling and Program Managers

to ensure best practices for staffing shift vacancies and pre-scheduling staff effectively and consistently within the

parameters of all Collective Agreements in place at Providence Care.

**Role Responsibilities**
- Monitors vacancies to ensure staff complement baselines have been met. Liaises with manager for areas of

concern
- Provides education and training on electronic staff scheduling software to new and existing employees within

the department and the organization
- Understands the scheduling requirements of all applicable Collective Agreements and proactively identifies

scheduling anomalies that are potential violations of these agreements for action by managers, Manager
- Staff Scheduling and Labour Relations Staff
- Performs other duties as assigned, including scheduling project work and review and amendment of employee

master rotations
- Prepares schedules for posting by allocating staff coverage for known vacancies such as: vacation, education

leave, extended sick leave, retirements etc. according to established procedures and within parameters of
applicable Collective Agreements
- Provides schedules for management review and approval within applicable posting deadlines
- Receives and processes requests for vacancy coverage as a result of requested leave such as: vacation, sick,

leaves of absence, banked overtime, injury on duty, transfer or terminations by preparing appropriate
documentation and adjusting schedules accordingly
- Accurately enters all scheduling related data into scheduling software to produce accurate call-in lists, absence

reports, and various statistical reports
- Allocates and calls-in relief staff to fill vacancies according to established procedures and within parameters

of organizational policies and Collective Agreements

**Required Qualifications and Experience**:

- Post-secondary diploma in Business Administration, Medical or Office Administration
- Minimum of 1 year of recent clerical or call centre experience
- Minimum six months’ experience in scheduling in a dynamic environment of persons or events
- Equivalent education and experience may be considered
- Staff scheduling within a unionized health care environment, preferred

Located in Kingston, Providence Care is Southeastern Ontario’s leading provider of aging, mental health and
rehabilitative care. Continuing the legacy of our Founders, the Sisters of Providence of St. Vincent de Paul,
Providence Care provides care and services at Providence Care Hospital, Providence Transitional Care Centre,
Providence Manor Long-Term Care home and community locations across Southeastern Ontario.

Providence Care is Fully-affiliated with Queen’s University and St. Lawrence College; Providence Care is a centre
for health care, education and research, and a member of the Council of Academic Hospitals of Ontario.

To learn more about Providence Care and other opportunities please visit:
We are committed to inclusive and accessible employment practices - Please notify the above if you require an accommodation to fully

participate in the hiring process or require recruitment documents in French**.