Payroll Administrator

3 days ago

Calgary, Canada Olympia Financial Group Inc Full time

**Job Summary**

**Duties and Responsibilities**
- Uphold the division and Olympia’s reputation and values, while promoting our motto “With Us, It’s Personal” in all interactions with employees, clients, and business associates.
- Verify and validate payroll information preparations and calculations, including earnings, deductions, and benefits.
- Verify and validate new hire information entered in ADP, such as bank information, SIN, and salary change.
- Process data-related payroll entries for all assigned employee groups.
- Submit records of employment for departing employees, including those on leaves of absence.
- Ensure compliance with federal and provincial reporting standards, including statutory deductions, third-party remittances, and workers’ compensation, with timely submission.
- Reconcile year-end remittances to third parties such as insurance providers, share ownership plan administrators, garnishments, and workers’ compensation.
- Maintain all employee documents according to the formatting requirements pre-established and agreed upon by the team.
- Respond clearly and professionally to inquiries such as internal and external audit requirements, employees’ questions specific to payroll and their pay statement, and requests for reports by authorized departments.
- Assist and collaborate with various teams and departments on one time and ongoing projects.
- Flexible to perform various assigned tasks and provide administrative assistance as requested by management and executives of other departments.

**Competencies**
- Connection - We build long-term relationships by collaborating with our clients and industry participants.
- Accountability - We are a trusted business partner operating with transparency and integrity.
- Innovation - We leverage technology to continuously improve how we serve our customers.
- Teamwork - Accountable to team, works to meet established deliverables, appreciates view of team members.
- Quality of Work - Attention to detail, maintaining documents in appropriate manner, proactively correcting errors, and bringing forward issues found in the system.
- Initiative - Taking action, seeking new opportunities, and striving to see projects to completion.
- Interpersonal Skills - Builds strong relationships, is flexible/adaptable, works well with others, and solicits feedback.
- Professionalism and Confidentiality - Upholds strict confidentiality with regards to personal, confidential employee information and never shares confidential information with unauthorized parties or other employees.
- Adaptability - Demonstrates flexibility and resilience while responding to constraints, adjusting priorities to meet deadlines, and adapting schedules in light of unexpected events.
- Technical Expertise - Eagar to improve technical skills, learn new systems and understand system updates.

**Formal education or experience**
- Postsecondary education in payroll, business administration or accounting is preferred, but may be supplemented with equivalent work experience (2+ years).
- 1 to 2 years of experience as an office, accounting or payroll administrator is required. Prior internships in accounting, administration, commerce or payroll will also be accepted as applicable experience.

**Specialized skills or knowledge**
- Prior experience with, or knowledge of, ADP Workforce Now or related platforms (HRIS, payroll, or accounting software) is considered an asset.
- Expert level abilities in Microsoft Office Suites.
- Successful completion of a Criminal Background check is required.

**With us, It’s Personal

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