Purchasing Administrative Assistant

**Join the Johnvince Foods team**

Johnvince Foods is a family owned and operated Canadian business, with more than 45 years of experience processing, manufacturing and distributing bulk and packaged products across North America. Our nut products, confections and other food products include many of the most recognizable brands enjoyed in households every day, including Planters Peanuts. Our proud team is 800+ strong and growing every day.

Johnvince Foods is proud to be recognized as a Platinum member of Canada’s 50 Best Managed Companies for over 10 years.

We are currently seeking an energetic self-starter to join our team as a full-time **Purchasing Administrative Assistant**.

**Our offices are currently open and measures are in place to protect the health and safety of our employees, customers and community against COVID-19. This position is located at our head office in Downsview, Ontario.**

**About this opportunity**:
The Purchasing Admin is responsible for supporting senior members on the Purchasing team by assisting with the planning and implementation of various strategies, developing new business relationships, assisting with special events, and preparing sales reports. The Administrative Assistant is responsible for a wide variety of administrative and clerical duties in support of the Purchasing Department.

The incumbent requires a high degree of initiative, with a strong customer service focus, and strong communication skills.

**Your responsibilities**:

- Webmail - to distribute faxes received to appropriate person
- Use of Web Focus to produce seasonal recap reports.
- Assists with updating the JVF Catalogue and Desktop Calendar
- Communicates any product changes, availability, or costing to Sales and Order Desk
- Communicates any new product listing to Sales and Order Desk (creates sell sheets) Provides JVF requirements/regulations to all new and current suppliers, follows up with any changes. (ensures all requirements are met by suppliers)
- Assists QA with maintaining product specifications, kosher certificates, case labels and any necessary documents required. (Contact person between suppliers and QA).
- Assists with managing/tracking Seasonal bulk and packaged inventory.
- Responsible for Seasonal recaps report used in the presentations to the sale team for forecasting.
- Provides / Coordinating data for Seasonal forecasts to Production based on Sales requirements (follows up with any changes)
- Responsible for creating/managing Seasonal Bulk/Production reservations
- Creates Seasonal and Bi-monthly flyers/brochures and booking forms (mail-out, website)
- Maintains JVF Flyer/Brochure Mailing lists
- Works with suppliers and QA to resolve any customer inquiries or complaints
- Responsible for gathering and sending any requested samples/documents via Fed-Ex (local and international)
- Issues suppliers debit notes for any promotional costs
- FedEx Ship Manager - courier for samples or documents
- WMS - Seasonal/Opportunity Reservations
- Works safely and follows legislated and established safe work procedures and practices.

**Your qualifications**:

- Completion of post-secondary education preferred
- Excellent proficiency in MS Office is a must with a focus on Excel
- 2-3 years relevant work experience
- Good team player with strong interpersonal skills
- Strong customer service skills
- Strong organizational, problem solving, decision making and multi-tasking skills
- Excellent verbal and written communication skills

**We offer**:

- Competitive Salary
- Health and Dental Benefits
- Internal Promotional Opportunities
- Free Parking
- Discounts at our onsite Johnvince Foods Store and Restaurant
- Full Time Hours

If you are looking for an opportunity in a fast paced, team-oriented environment, please submit your resume electronically.

Work might involve exposure to nuts and/or nut-based products.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- sales: 1 year (preferred)