Enterprise Services Coordinator

4 days ago

Charlottetown, Canada APHL Full time

APHL is a key part of a not-for-profit housing organization founded in the Maritimes. We are growing to create new appropriate and affordable homes.

We are a leading Social Purpose Enterprise Management company providing services for co-operative, non-profit, and condominium properties.

For over 45 years we’ve created new homes and helped housing organizations succeed. APHL manages multiple unit properties in over 20 municipalities in New Brunswick and Prince Edward Island.

This position reports directly to the Senior Enterprise Manager and works very closely with the Manager of Property Services.

This position manages the Maintenance Technicians employed within Services APHL Services Inc., PEI locations, and coordinates contractors and work to be done at client properties.

An information, supportive administration relationship(s) exists with all other APHL Inc. Staff.

**Responsibilities**:

- Ensures that clients are provided with management services as outlined in the respective management agreements.
- Assist in the day-to-day delivery and operations of the PEI housing portfolio of properties, as directed by the Senior Enterprise Manager.
- Assisting the Senior Enterprise Manager in budget preparation and preparing various Enterprise Management reports, which also include Board of Director meetings prep.
- Record, complete, and close work orders with property management software(s).
- Promote a safe work environment including establishment of safe workspaces, equipment, and practices.
- Preventative maintenance plans for Client properties.
- Flipping of unit apartments including repair estimates, obtaining quotes, hiring, and scheduling contractors, and ensuring work is done on time and within budget.
- Where applicable, provide direction and oversee snow removal and salting of Client parking lots, walkways, and balconies.
- Project quotes and tendering for Clients.
- Initiate delivery; plan & schedule work.
- Job costing, analysis, and review for improvement.
- Take action to mitigate damages to the property (ex. stop water leaks).
- Ensure records of liability and WCB insurance for all Contractors.
- Other duties as assigned.

**Skills**:

- Exceptional problem solving skills
- Strong communication & interpersonal skills
- Good working knowledge of construction and trades
- Knowledge of computer software including, MS Office: Microsoft Word, Excel, Outlook
- Ability to learn and adapt to new software
- Ability to prioritize and manage multiple tasks
- Ability to work independently with little supervision
- Strong attention to detail and excellent organizational skills

**Other Skills and Requirements**
- Experience with YARDI software is an asset

Benefits accompany this position after 6 months of employment. Pension follows after one year of employment including a company match.

We thank everyone for their interest, only those being considered will be contacted for the next steps in the process.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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