Administrative Assistant

1 week ago

Montréal, Canada Rodeo FX Full time

Company Description

Artist-driven company by nature, it’s our mission to give talented artists the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment.

Job Description

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day support of our office.

**Main responsibilities**:

- Prepare various presentations for the executives
- Assist in the preparation of regularly scheduled reports
- Help prepare, proofread and standardize layouts of various documents
- Update and maintain office policies and procedures
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to visitors
- Preparation of the conference room for executive meetings and assistance in special events.
- Liaise with executive assistant to handle requests and queries from Executives
- Answer and direct phone calls (on occasion)

Qualifications
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Excellent writing skills in both french and english
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers
- Proficiency in Google Suite (Google Slides) and MS Office (MS Excel and MS PowerPoint in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills in both French and English
- Strong organizational skills with the ability to multitask
- High School degree; additional qualification as an Administrative assistant (or experience in a legal environment will be a plus)
- This position is on site and remote work isn’t possible

Additional Information
- Full-time contract;
- 5 paid sick days;
- 2 additional statutory holidays in the winter holidays;
- Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
- RRSP with employer contribution;
- Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects._

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