Office Assistant

1 week ago

St Albert, Canada Present Mind Wellness Full time

**Schedule**:24 Hours per week, Tuesday to Friday, 9:30 AM to 3:30 PM

Additional hours may be offered to support evening or weekend workshops.

We are seeking a personable, motivated, and organized Mental Health Office Assistant to join our team. As an Office Assistant, you will play a key role in supporting our clinical staff while maintaining a smooth and efficient office environment. This is an excellent opportunity for someone who is interested in mental health, psychology, or social work, and has experience in social media technological devices (i.e.: laptops, tablets, phones, printer, Bluetooth speakers).

**Key Responsibilities**:

- Welcoming clients and other individuals as they enter the office
- Answering phones and directing messages to appropriate personnel
- Scheduling client appointments and managing calendars
- Assisting in the creation and management of social media content to promote mental health services
- Providing general administrative support as needed
- Helping with client intake processes and forms
- Coordinating and supporting various office tasks related to client care and appointments

**Qualifications**:

- Background or interest in psychology, social work, or mental health services is an asset
- Excellent communication skills (written and verbal)
- Strong organizational skills and attention to detail
- Ability to work both independently and as part of a team
- Knowledge of Microsoft Office, Outlook
- Ability to maintain confidentiality and adhere to privacy regulations
- Strong knowledge and experience with social media platforms (Facebook, Instagram, Eventbrite, etc.)
- Recent criminal record check and vulnerable sector check required

**Preferred Skills/Experience**:

- Experience in office administration or customer service
- Experience in social media management or marketing
- Familiarity with mental health terminology and clinical processes
- Prior experience in a healthcare or mental health setting

**To Apply**: Please submit your resume including contact information for two referees familiar with your work experience and abilities as noted above. A brief cover letter detailing your interest in the position and relevant experience. We look forward to hearing from you

**Job Types**: Part-time, Permanent

Pay: $15.88-$17.00 per hour

Expected hours: No less than 24 per week

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift

Application question(s):

- Are you willing to provide a recent (dated within the last 4 months of job offer) criminal record and vulnerable sector check?

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-02-14

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