Office Receptionist
5 days ago
The Armour Group Limited is one of the leading development and hospitality companies in
Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues
a proud history of creating a sense of place in Nova Scotia - carefully designing, developing,
constructing and operating some of our region’s most iconic buildings. With more than 50 years
of history locally, this family-owned firm remains committed to a principled approach which
ensures all of our developments are environmentally sustainable and integrated into the
communities they serve. If you share our values and would like to work with skilled
professionals, Armour is presently seeking an **Office Receptionist **that will work at our
downtown Halifax Head Office.
**Job Summary**:
The Office Receptionist will be responsible for providing receptionist support. They will provide
front-line customer service at our Head Office and support various departments in the
organized administrative professional.
**Job Responsibilities:
- Provides positive front-line receptionist support at our Head Office in downtown Halifax
- Answers a multi-line telephone system with a strong focus on customer service and
ensures appropriate distribution of calls
- Scanning, photocopying, filing, and faxing
- Types and formats letters and reports
- Ensures office supplies are stocked, ordering new items as needed
- Conducts data entry and administrative duties
- Ensures the confidentiality of files and possesses the highest level of personal integrity
- Recommends improvements in workflow and procedures within administration
- Helps maintain administrative support systems and procedures for the office
- Prepares correspondence and documents, ensuring compliance
- Order stationary once approved, and unpack and distribute as they are received
- Electronically file invoices in an organized manner
- Accurately track Queen’s Marque (QM) amenities
- Coordinate and arrange for courier deliveries
- Receive, sort and distribute incoming mail
- Distribute, track and file purchase orders (PO’s)
- Assist in managing Outlook calendars including two main office boardrooms
- Ensure office space is clean and tidy including kitchen facilities, boardrooms and
common space areas
- Assist with distributing communications across the organization
- Assist with other administration duties as required
**Job Qualifications and Experience:
- Previous reception support is an asset
- Ability to be versatile and flexible between various departments
- Exceptional ability to multitask and adapt to changing priorities
- Highly proficient in the use of Microsoft Office products***
- Excellent verbal and written communication skills***
- Excellent organizational, time management and interpersonal skills***
- Can work independently with minimum supervision***
- Must be able to maintain confidentiality of sensitive corporate and personal information
In this role you will be supported in your learning and growth. You will have the opportunity to be
an important member of a strong and dynamic team and be exposed to diverse business issues.
The Armour Group Limited is a family business valuing a commitment to excellence, high
performance, accountability, integrity, and teamwork. We are looking for diligent people to join
our team who share our values, work ethic and passion for building community.
The Armour Group Limited is an equal opportunity employer.
While we thank all applicants only those selected for an interview will be contacted.
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