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Health Administrative Assistant

2 weeks ago

Tofino, Canada Tla-o-qui-aht First Nations Full time

Tla-o-qui-aht First Nation
1119 Pacific Rim Highway Tofino, BC V0R 2Z0

P: 250.725.3350 F:250.725.3352

**Job Title: Health Administrative Assistant Job Category: Fulltime, Permanent**

**Department/Group: Health Department #: 700**

**Location: Tofino, BC Rate of pay: $24.00 - $28.00**

**Reports To: Health Director Position Type: Salary**

**Summary**
As our Administrative Assistant for our Health department, you will be coordinating administration tasks and
duties for the health department, Family in crisis and aid in Social Development as needed. You may be required
to work directly with community members and clientele. This position reports to the Health Director.

**Duties and Responsibilities **

Administrative support: organize travel arrangements and complete forms to finance, organize and collect
all timesheets to prepare for submission, ordering supplies and equipment, booking accommodations,
meeting space and organize catering.

Develop a supply and equipment inventory process and monitor.
Create, monitor, and maintain a file management system.
Create a calendar for the Health department; for staff weekly and monthly work plans and

schedules.
Create and maintain a partnership contact database.
Financial; Scheduling billing information to Finance. Ensure all paperwork is prepared for the Manager to

submit to various funding. Prepare financial reports for departmental funding as requested.
Communications will be responsible to coordinate monthly communication for Newsletters or bulletins,

creating promotion and marketing of programs and services for department. Answering phones,
navigating callers to the appropriate staff, and information callers require.

Work with the team to organize events, programs, or services for members, will be responsible for
promotions and marketing.

Create and maintain forms related to programs and services.

**Qualifications **

Education: administrative assistant diploma or equivalent office experience.
Experience: 1-2 years of related experience in office environment
Knowledge of Microsoft Office software suite
Ability to build positive relationships with high level of interpersonal skills
Ability to prioritize tasks according to importance in a fast-paced environment
Ability to handle conflict with sound judgement
Multi-tasking capability without compromising on quality
Must be proficient in handling office equipment including complex multiple lined telephones, printers,

photocopy machines, etc.
Finance reporting and monitoring experience
Strong written and verbal communication skills
Provide a criminal records check

**Position Posted September 6, 2024 at 4:30 PM**

Submit your resume with covering letter that demonstrates how qualifications are met. To the attention of:
Human Resources & Administration Manager

Or drop at the office in a sealed envelope at #1119 Pacific Rim Highway Tofino