Administrative Assistant
2 weeks ago
JLL supports the Whole You, personally and professionally.
This position provides administrative support to the General Manager, Operations Manager, Specialty Leasing Manager and Property Manager of the Shopping Centre.
WHAT YOU’LL BE DOING
Provide support to the Manager, Specialty Leasing by updating spreadsheets, assisting with reporting, contract administration and day to day items related to SL tenants;
Assist with the AR and AP process by processing invoices, data entry into Payscan, providing statements, collection letters, default letters
Assist with general administrative tasks; including courier, office supplies, basic administrative duties, managing visitors;
Provide backup as required for reporting on sales and traffic, emergency notification system, insurance claims, insurance certificates;
Preparation of Lease agreements for storage space;
**Properly manage digital and print documents**: filing, archiving, folder structures, etc.;
Carry out other related tasks as directed.
WHAT WE’RE LOOKING FOR
Post Secondary education in office administration or equivalent work experience;
3 years of experience in office administration;
Methodical, detail-oriented self-starter with excellent organization and prioritization skills;
Outgoing team player with strong interpersonal skills;
Ability to perform under pressure within tight deadlines;
Ability to multitask and handle a variety of responsibilities in a fast-paced environment;
Fluency required in written and spoken English with strong business writing skills;
Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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