Administrative Assistant

1 week ago

Barrie, Canada Napoleon Products Full time

Job Details

Description

Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a best-in-class experience for all customers’ home comfort needs. While we are proudly Canadian, Napoleon is also fortunate to operate on a world-side scale.

The warmth and experience that a Napoleon product brings to the homes of our customers transcends borders, language, and cultures to enhance everyday living across the globe. Throughout North America, Europe, South America and Asia, Napoleon crates memorable moments through our stunning designs and innovative technologies.

**Title**: Administrative Assistant - Three (3) month contract**Based at**: 9 Napoleon Road - Barrie, Ontario**Job Purpose**: Reporting to the Engineering Manager, the Administrative Assistant is accountable to provide administrative support to the Research and Development department.**Key Responsibilities and Accountabilities**:

- Organize general department daily operations, provide clerical assistance, computer software support as necessary, Creation of presentations using PowerPoint, Excel
- Work with the project coordinator to create and maintain all major projects on MS Project
- Prepare approval packages necessary for product approvals and certification, update and distribute approval lists
- Maintain drawing files and engineering binders
- Control inventory movement out of department
- Take and maintain meeting minutes
- Maintain SR-ED report, Maintain Hearth Product information spreadsheet
- Review and create any necessary forms for department
- Research topics, products, suppliers and standards, Research the most cost effective item, task or supplier
- Administration of MS Project, Test Agency Sites
- Back-up for label, barcode, manual, leaflet, rafting plate creation
- Maintain office equipment

**Education and Experience**:

- College Diploma or University Degree in Business Administration or other relevant discipline
- Three years’ experience in a related industry
- Proficient in Adobe Creative Suite CS4 or higher; Microsoft Office and Microsoft Project
- Excellent organizational skills

The Napoleon Group of Companies is committed to fair and accessible employment practices that attract and retain Associates with disabilities. This includes providing accessibility across all stages of the employment cycle. Accommodation is available upon request.

**Qualifications**:
Behaviors

**Required**

**Team Player***: Works well as a member of a group**Functional Expert**Dedicated***: Devoted to a task or purpose with loyalty or integrityMotivations

**Required**

**Ability to Make an Impact***: Inspired to perform well by the ability to contribute to the success of a project or the organization**Self-Starter***: Inspired to perform without outside help

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