Reception - Administrative Clerk

2 weeks ago


Ottawa, Canada Iogen Corporation Full time

**Reception - Administrative Clerk**

Iogen has a new opening for an Administrative Assistant at our 30-person office located in Ottawa’s south end. In addition to the responsibility for front-desk reception, duties will include administrative assistant support, and day-to-day accounts payable processing. This is a full-time on-site role.

**Responsibilities include**:
As an Administrative Assistant with reception duties, you will be responsible for providing an effective and efficient level of service to Iogen visitors and personnel and ensure their business needs and requirements are met in a welcoming and professional environment. Duties include:

- Greeting visitors, answering the telephone, and taking messages when necessary
- Provide administrative support under the direction and support of the Law Clerk
- Prepare expense reports for executives
- Manage office contracts, including coffee service and photocopiers

Your responsibilities in Accounts Payable include ensuring on-time vendor and employee expense payment in accordance with established policies.
- Keeping track of all incoming invoices
- coding and entering of information into Microsoft Dynamics 365 for payment
- maintaining a professional relationship with our vendors

**Qualifications**:

- Completion of a post-secondary diploma in an office/clerical specialization
- Accounting knowledge or expertise will be an asset
- An ability to demonstrate diplomacy, courtesy and maturity in dealing with clients and colleagues in a high profile and culturally diverse environment
- Demonstrated capability to work independently, as well as in a team environment, with a strong attention to customer service
- Excellent communication and interpersonal skills
- Knowledge of Microsoft Office Suite
- Reliable with exceptional organizational skills

**Benefits**:

- Comprehensive Benefit plan
- GRSP/DPSP matching program
- EAP (employee assistance plan)

**We thank all those interested in the position however only those applicants who have been shortlisted for an interview will be contacted. Iogen Corporation is committed to providing accessible employment practices that are compliant with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for a


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