Accounting Assistant

ACCOUNTING ASSISTANT - ACCOUNTS PAYABLE

Reference #: 2024-74

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We’re excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Available:
Accounting Assistant - Accounts Payable

Position Status: Full Time

Location: 5310 Explorer Drive, Mississauga

Reporting To: Manager, Finance

Hours of Work: Monday - Friday, 8:30 am - 4:30 pm

Position Summary:
The Accounting Assistant - Accounts Payable manages and processes invoices, employee expenses, and payment runs to ensure accurate financial operations, compliance with policies, and timely payments. The job resolves discrepancies and supports audits to maintain financial integrity and efficiency.

**Responsibilities**:

- Manages and distributes all invoices through the invoicing system to ensure validation and routing through the appropriate purchase orders, general ledger (GL) accounts, cost centers, and project codes.
- Verifies that all approved invoices adhere to the Performance Agreement, BPSA, collective bargaining agreements (CBAs), and Ornge policies, including proper sales tax coding according to CRA guidelines.
- Performs proper receiving for all invoices through purchase orders (POs) and updates landing fees as requested by carriers.
- Processes approved employee expenses in SAP Concur to ensure compliance with guidelines and proper coding to GL accounts, cost centers, and project codes.
- Reviews and ensures that all corresponding receipts are provided and accurately processed.
- Investigates and resolves discrepancies in invoices and employee expenses by communicating with external vendors and internal Business Units.
- Addresses issues related to POs, including low funds, amendments, or missing POs, and reports non-compliance to the Manager.
- Collaborates with Financial Analysts on manual postings and other miscellaneous issues.
- Executes bi-weekly cheque runs, processes weekly electronic funds transfer (EFT) and wire transfers, updates fuel rates, and supports various audits.
- Handles ad-hoc requests, distributes incoming mail, and provides backup to Finance team.
- Creates vendor requests (add, remove, change, block, etc.).
- Reconciles vendor accounts quarterly and accounts payable (AP) and GL subledgers monthly.
- Processes monthly recurring invoices, monthly rent payments, and semi-annual Helipad payments.
- Other duties as assigned.

Qualifications:

- College diploma or bachelor’s degree in business or accounting.
- 1-2 years of experience.
- Experience with day-to-day AP function.
- Knowledge of internal controls and basic accounting.
- Working experience in major accounting system (SAP).
- Working experience in SAP Concur.
- BPSA experience.
- Experience working with unions.

At Ornge, we are:

- Community connectors
- Equity in healthcare
- Strong in our convictions
- Proud of the services we provide
- Uplifting in our mission, values, and services

You can expect us to be:

- Promoters of diversity
- Champions of inclusion and accessibility
- Committed to your career advancement
- A tight-knit culture
- Competitive in pay, benefits, vacation time, and more

A bit about you:

- You’re driven by the desire to make a difference
- Excited by problem solving, you excel at in-the-moment decision making
- Teamwork has always been where you thrive
- You’re ready to put your skills into action in a fast-paced environment

What’s next:

- Your resume will be reviewed and only those selected for further consideration will be contacted.
- Interview Information: Our recruitment process is conducted in-person or virtually. We use Microsoft Teams video conference technology for our virtual interviews.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.