Accounting Coordinator

It is preferable that this individual has a strong background in accounting, with the benefit of a real estate background. The individual should have a minimum of 2 years in the industry in a similar role. The incumbent will need to be highly organized, have a strong work ethic and background using deals transaction software. The incumbent must have strong communication skills and customer service skills, ensuring timely and accurate responses, flow of work and follow-ups when needed.

The following is a list of the primary job duties and responsibilities:

- Overseeing daily transactions (e.g. accounts payable/receivable, general ledger and bank reconciliations) for multiple companies
- Prepares periodic financial statements monthly and the corporate annual report for all businesses
- Works with the leadership team to budget and to prepare annual budgets.
- Participating in tax audits and payroll.
- Assists external auditors and provides required statements and information
- Documentation and record keeping for all files, including ongoing review and identification of any deficiencies or discrepancies. Maintains a documented system of accounting policies and procedures.
- Responsible for all follow-ups when necessary. Timely communication with all internal staff and leadership as required.
- Attendance at necessary meetings for all items pertaining to the accounting department or as needed.
- Staying abreast of industry trends and changes, bringing forward any recommendations to leadership for opportunity to implement best business practices for the brokerage.
- Keeping the internal team up to date with any challenges, opportunities and issues being faced internally.
- Oversee and execute special projects or initiatives, as they arise.
- Prepare reconciliation, including bank, credit cards, inventory and GL accounts
- Maintain corresponding schedules and balance sheet reconciliation
- Produce budgets and analysis and make recommendations to improve bottom line
- Prepare and submit all payroll, HST and corporate tax remittances and returns as well as year end reconciliations.
- Prepare and administer monthly project invoices to the respective project companies
- Analyze, collect and update monthly rents for various companies - stay on top of rents and notify owners if rent is past due during the first week of that month.
- Responsible for preparation and maintenance of all general ledger accounts by producing payroll, AR and all government remittances, as well as year end and monthly trust reconciliations.
- Accomplish tasks on time
- Train accounting coordinator and develop systems in the accounting department to streamline current and future processes
- Review A/R and A/P transaction reports ensuring accuracy.
- Review preliminary monthly statements and generate financial statements to complete the monthly reporting package.
- Assist the Operations Group in preparation of the annual budget.
- Complete the analysis of all capital costs incurred.
- Prepare monthly journal entries, A/R adjustments and submit the monthly tax reconciliations.
- Review and approve cheques and chargeback invoices to tenants.
- Prepare annual CAM (Common Area Maintenance) & Realty tax adjustments.
- Review and post rent rolls
- Maintain year end working paper files including the preparation of CAM and Realty Tax adjustments.
- Prepare year-end audit working paper files with supporting schedules.
- Provide detailed information to owners upon request
- Meet monthly with stakeholders for production and efficiency

Qualifications:

- 2+ years of accounting experience
- Ability to work individually as well as part of a team.
- Customer service oriented, taking a people first approach to all interactions for the organization (internal and external).
- Real estate experience is strongly preferred.
- Proficient using real estate transaction software such as Lonewolf software, Broker Bay, Backoffice, MLS system and Microsoft office is preferred.
- Strong background in accounting principles and the deal transaction process in real estate (residential and commercial).
- Excellent oral and written communication skills. Superior interpersonal skills
- Able to multitask, with strong organizational skills.
- Experience with customer service and customer account management.
- Excellent organization and time management skills
- Proficient in Google Suite tools for business and be able to learn in house programs
- Degree or diploma in accounting, business, or a related field would be an asset.

**Job Types**: Full-time, Part-time

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Niagara Falls, ON L2H 1H5: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting: 2 years (preferred)
- real estate office: 1 year (preferred)